Emergency Management Coordinator - Business Continuity - Central Campus
FUNCTION: The Business Continuity Coordinator (BCC) assists in providing guidance to academic, operational, and business units to complete actionable plans in cases of business disruption. Working under the direction of the Director of Emergency Management assists in the development and implementation of departmental Business Continuity Plans (BCPs) and campus Continuity of Operations Plans (COOPs) that ensure San Jacinto College can respond to disasters to make certain that operations resume within a defined period and that the amount of infrastructure and financial loss is minimized. The BCC partners in the maintenance of and exercising departmental-specific BCP processes, implementing organizational changes into the COOPs, assisting with training staff on plans and procedures, and maintaining continuity program documentation. The Business Continuity Coordinator works under limited supervision, with latitude for the use of initiative and independent judgment, and may provide oversight of office administrative personnel, interns, or work studies.
A collaborative approach is desired to enhance our continuity and recovery practices. This position works closely with several departments, including, but not limited to, Safety, Health, Environment, and Risk Management, College Police, Facilities Services, ITS, and Student Services.
Essential Job Functions:
- Administer and coordinate all enterprise Continuity of Operations Program aspects consistent with regulatory guidance, industry best practices, and College policy.
- Assume responsibility for all Continuity of Operations Program aspects during development, implementation, testing, and ongoing maintenance.
- Manage the continuity planning process and create awareness throughout the College.
- Serve as the business continuity subject matter expert to leadership, governmental agencies, and other internal/external stakeholders.
- Develop and implement appropriate measures to identify risks associated with business processes and associated dependencies to ensure appropriate risk mitigation strategies are in place.
- Create Continuity of Operations Program goals and report against key performance indicators that support continuous program improvement.
- Establish training programs to ensure that program participants are aware of their roles and can execute their assigned responsibilities when needed.
- Identify, manage, and report inherent and residual continuity risk arising from new and ongoing activities and partner with operational and academic units, Emergency Management, Risk Management, Internal Audit, and Information Technology Services (ITS) to develop and test risk mitigation strategies in alignment with established risk tolerances.
- Establish a risk-based Business Continuity Testing Program to build confidence in recovery strategies and ensure the program meets objectives.
- Define and prioritize essential functions and associated dependencies that are determined to be critical to achieving corporate objectives.
- Confirm business continuity requirements incorporate analysis of state and federal laws and regulations and recommend programs and actions to ensure continued regulatory compliance.
- Partner with ITS to confirm and enhance technology recovery capability that aligns with operational demand, best practices, and regulatory guidance.
- Evaluate continuity planning initiatives to ensure a risk-based capability that satisfies recovery expectations is in place and tested.
Additional Job Functions:
- Create awareness and present findings on industry standards and best practices to enhance the effectiveness of the continuity program. Conduct periodic presentations to executive management and operational and academic units outlining the districtwide Continuity of Operations Program capabilities, roles, and responsibilities.
- Build a network that supports enterprise-wide program engagement and execution.
- Provide leadership and guidance in the event of a disaster or incident in the absence of the Director of Emergency Management for the assigned campus.
Knowledge, Skills, and Abilities:
- Intermediate skill level in Microsoft Office - Word, PowerPoint, Excel, and Outlook.
- Ability to obtain and maintain a valid Texas driver's license (within 6 months of employment)
- Ability to communicate effectively with a broad range of diverse people, abilities, cultures, and ethnic backgrounds and to maintain good working relationships across the College.
- Ability to work with all groups in a diverse academic, socioeconomic, cultural, and ethnic background of community college students, faculty, and staff, including those with disabilities.
- Ability to act independently and exercise good judgment, as well as the ability to work cross-functionally.
- Project management skills, including the ability to plan, organize, & prioritize multiple projects to ensure target dates & goals.
- Basic knowledge of the organization and functioning of a higher education organization.
- Knowledge of risk assessment, disaster recovery, and hazard mitigation standards.
Required Education:
- Bachelor’s degree from an accredited institution with courses in planning, emergency management, business or public administration, or a related field.
- Two additional years of full-time qualifying experience above the minimum may be substituted for each year (30 semester hours) of the required education.
- Credentials and/or certifications related to business continuity or emergency management or obtained within the first year of employment.
Preferred Education:
- Master’s degree from an accredited institution with courses in planning, emergency management, business or public administration, or a related field
Required Experience:
- Three years of experience in planning, research, or emergency management work
- A graduate degree from an accredited college or university may be substituted for two years of the required experience.
Preferred Experience:
- Five years of experience in business continuity, emergency management, or related field
- One year of experience as an Incident Commander in the field
- Two years of experience as a contract or grant administrator for emergency management
Required Licenses/Certifications:
- Associate Business Continuity Professional (ABCP) or FEMA Level I Professional Continuity Practitioner
- Knowledge and understanding of the National Incident Management System (NIMS), Incident Command System (ICS), and four phases of emergency management.
- Certificates of completion in FEMA IS-100, IS-200, IS-700, IS-800, G-300, and G-400 or federal/state equivalent.
Preferred Licenses/Certifications:
- Certified Business Continuity Professional (CBCP) certification or FEMA Level II, Master Continuity Practitioner
- Certified Emergency Manager (CEM or similar)
- FEMA Advanced Professional Series certification
- FEMA Professional Development Series certification
- DRII, BCI, CBDP, or other relevant certifications
Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.
Salary Grade: 111
Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule
Requisition Number: req5133
Posting Close Date: 4/26/2024
