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DISTINGUISHING CHARACTERISTICS
This is a single level position responsible for maintainingthe courts inventoried items and organizing surplus; analyzing, researching, recommending, receiving, disposing of and monitoring all equipment, furnishings, hardware and software within the Court.
Updates and maintains Courtinventory databases on IT hardware andsoftware.
Monitors and updates the tracking systems of all assets for the Court.
Follow-up with picking-up or deliveringequipment. Coordinates with Facilities, IT staff and vendors when installing equipment.
Articulates problems and provides recommendations to all levels of staff in the Courtconcerning hardware and software assets.
Provides status updates on purchases of hardware and software, installation dates, surplusequipment, and inventories of equipment court-wide.
Reconciles orders and packing slips; receives, assigns, stages, distributes, allequipment, hardware and software.
Organizes, maintains, documents stock; and monitors all equipment in IT and Facilities.
Attends IT and Facilitiesmeetings. Coordinates Facilities unitsupport for the distribution of or movement of existing hardware, software and peripheralequipment as needed.
Research and processes requests; and creates reports for IT, Facilities and Finance.
Produces monthly software renewal listing for licenses.
Coordinates annual software and hardware equipment surplus identification and arranges for disposal.
Completes court-wide inventory and assigns inventory tracking.
Performs other duties as assigned.
Experience:
Three years of experience, in related fields of Receiving, Facilities or Inventory Systems.
And/Or
One year of work experience in the IT field or 12 semester units of college courses or trade school courses in Information Technology field of study.
Knowledge of:
Understanding of inventory management principles and be able to develop and maintainan accurate inventory of all assets. This includes identifying, tracking and managing assets.
Understand the regulatory requirements for asset disposal and be able to develop and implement policies for the secure disposal of assets. This include data destruction, environmentally responsible disposal, and compliance with legal and regulatory requirements.
Information technology systems and software, as many organizations use digital tools to manage their assets.Financial management concepts; business optimization methods; basic qualitative and quantitative concepts;
Project management concepts including the ability to lead, facilitate and organize; analysis methods and concepts; data collection, analysis and reporting principles and practices;
Proper use of business English including spelling, punctuation, grammar, and effective word usage to communicate to varying levels of audience;
Standard methodology for developing projectand user documentation; facilitation methods and techniques.
Ability to:
Use effective approaches for choosing a course of action or developing appropriate solutions;
Plan, prioritize, organize and conduct work-related activities and manage assigned projects;
Think critically and logically to identify strengths and weaknesses of alternative solutions, draw conclusions or approaches to issues;
Conduct in depth analysis of data collected; identify root causes of problems and identifypossible resolutions;
Apply critical thinking skills to reach sound, logical conclusions regarding user needs and business requirements;
Communicate clearly and effectively to diverse audiences of technical and non-technical personnel, orally and in writing;
Utilize required computers systems, case management systems and various software to accomplish job duties;
Produce reports, statistics, and various types of memos and letters;
Deal with issues with tact and diplomacy; establish and maintain effective working relationships;
Coordinate, conduct and facilitate meetings;
Develop, document, present, and implement effective recommendations for process improvements in alignment with strategic plans, goals, and objectives;
Obtain accurate and complete information from usersutilizing various meeting methods and modalities to identify their needs and issues and develop solutions;
Effectively research, compile, and analyze data and information
Ability to provide project-related training one-on-one or in a group format.
Ability to work both independently and as part of a team.
Computer Skills:?Utilizing computers and the Microsoft Office suite, including Word, Excel, PowerPoint, and Outlook, for report generation, documentation, crafting presentations, and email communication.
Physical DemandsWhile performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; perform repetitive movements of hands or wrists; and stoop, kneel, bend at the waist, crouch or crawl. The employee is frequently required to lift up to fifty (50) pounds unaided. Specific vision abilities required for this job include close vision, color vision and the ability to adjust focus.Mental DemandsWhile performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; observes and interprets people and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions and multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with the public and dissatisfied individuals.Work EnvironmentThe employee works in an office environment where the noise level is usually quiet.
Full Time
$61k-80k (estimate)
04/28/2024
05/19/2024
san-bernardino-superior-court.com
San Bernardino, CA
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