Salary: $22.56 Hourly
Location: District Office 550 E. Hospitality Lane Suite 200 San Bernardino, CA
Job Type:
Department: Purchasing
Job Number: 2324-01275
Closing: 10/31/2023 11:59 PM Pacific
Job Description
San Bernardino Community College District accepts applications for part-time, hourly substitute positions for our two college campuses (San Bernardino Valley College and Crafton Hills College) on a continuous basis. However, this does not imply the department is actively recruiting for this position. If there is an interest and/or need within the specific department, applicants who meet the minimum requirements will be contacted by respective department managers. Applications submitted will remain active for up to one (1) year.
This posting is to establish a pool of qualified applicants positions as Substitute Purchasing Technician.
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class.
SUMMARY DESCRIPTION
Performs a variety of technical, specialized clerical duties involved in the purchasing of materials, supplies, equipment, and services as necessary for the District.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from appropriate supervisor; checks with supervisor regarding non-routine assignments. May provide technical and functional direction to assigned student workers.
REPRESENTATIVE DUTIES
The following duties are typical for this classification.

• Receives purchase requisitions and checks for completeness of data and for proper authorizations; performs audit tests, verifies budget, checks for completeness of contract documents, and recommends corrective action when necessary; ensures compliance with established policies, procedures, and guidelines.
• Enters purchase orders in data entry system; routes copies to suppliers and distributes supporting documents to involved departments.
• Processes purchase order change notice requests from departments as necessary.
• Issues and prints purchase orders and purchase order change notices after final authorization and prepares for management signature.
• Provides support to managers, departments, employees and suppliers regarding the purchasing function and the purchasing computer application; provides information within the area of assignment; resolves complaints in an efficient and timely manner.
• Maintains a variety of files and logs including master file and log of purchase orders issued; files requisitions and purchase orders.
• Procures supplies and equipment from selected suppliers; obtains federal taxpayer identification number and other documentation from suppliers.
• Assists in the preparation of bid documents for mailing and compiling of bids.
• Assists campus personnel with inquiries relating to orders and shipments of goods; follows-up with suppliers regarding incomplete and delayed orders; coordinates return of goods and equipment with departments, warehouse, and vendors as necessary.
• Maintains supplier master database and new supplier log.
• Assists in the coordination of the District procurement card program and corporate account programs.
• Provides support and training to users of the purchasing system and communicates with support staff and outside agencies to resolve issues.
• Processes emergency purchase orders when appropriate.
• Receives, handles or routes, calls from suppliers, salespersons, county offices, staff, and the public.
• Assists in maintaining and updating the District's fixed asset inventory.
• Performs other duties related to the primary job duties.

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
CORE COMPETENCIES:
Professional Integrity and Ethics

• Follows a clear-cut set of rules
• Understands practical necessity of rules and ethical guidelines
• Shows consistency in behavior and judgement over a long term and varied situations

Legal and Regulatory Navigation

• Understanding, interpreting, and ensuring compliance with laws and regulations
• Locates, understands, or provides factual regulator information**
• Works within the bounds and limits of what is permissible

Using Technology

• Working with electronic hardware and software applications
• Using basic features and functions of software and hardware
• Experiments and finds novel uses for standard features and functions **
• Adds, improves, modifies, or develops features and functionality**

Team Work/Involving Others

• Collaborating with others to achieve shared goals
• Engages others for suggestions and ideas

Writing

• Communicating effectively in writing
• Using correct writing mechanics including spelling, vocabulary, grammar, syntax, punctuation, capitalization, sentence structure
• Logically orders and structures ideas and progression of thought

Analyzing and Interpreting Data

• Apply sorting, coding and categorizing rules
• Analyze data
• Read reports
• Draw meaning and conclusions from quantitative and/or qualitative data

Customer Focus

• Attending to the needs and expectations of customer
• Seeks information about the immediate and longer term needs of the customer
• Anticipates what the customer may want or expect in a product or service
• Works across organizational boundaries to meet customer needs **

Reading Comprehension

• Understanding and using written information
• Knows the meaning of printed words; comprehend the literal meaning of text
• Make interpretations, applications, deductions, inferences, extrapolations from written information **

Professional and Technical Expertise

• Applying technical subject matter to the job **
• Knows the rudimentary concepts of performing the essential technical operations

Critical Thinking

• Analytically and logically evaluates information to resolve problems
• Follow guide, SOP or other step by step procedures for locating the source of a problem and fixing it
• May detect ambiguous, incomplete, or conflicting information or instructions**

Attention to Detail

• Focusing on the details of work content
• Shows care and thoroughness in adhering to process and procedures that assure quality
• Applies knowledge and skill in recognizing and evaluating details of work**
• Applies skilled final touches on products

Mathematical Facility

• Performs operations involving counting, adding, subtracting, multiplication and division
• Follow multi-step computational procedures and apply formulas
• Apply basic algebraic or geometric reasoning and problem solving
• Recognize approaches and algorithms for finding real world computational solutions**
• Computes and interprets descriptive statistics**

Valuing Diversity

• Shows acceptance of individual differences
• Welcomes input and inclusion of others who may be different from oneself
• Shows understanding and empathy for the challenges of groups seeking inclusion or dealing with perceived discrimination

** Lead, Advanced or Senior Level Positions
Qualifications
Education/Training: Equivalent to the completion of the high school.
Experience: Three (3) years of experience performing a combination of purchasing and financial recordkeeping duties.
Physical Demands and Working Environment
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.
Hearing: Hear in the normal audio range with or without correction.
Employment Requirements
The person selected for hire will be required to complete the following pre-employment requirements:

• Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate.
• Tuberculosis (TB) risk assessment
Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details).Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's Administrative Procedures and Board Policies.
To apply, visit: https://www.schooljobs.com/careers/sbccd/jobs/4226035/substitute-purchasing-technician
The San Bernardino Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
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