This position is a fast paced and multi-faceted as it supports two departments with FSG!

One department is FSG's Technology group serving the role as a Contract Administrator. They work closely with all levels of the team - management, project managers and estimators.

The other department is the Propel Academy serving the role supporting student tuition and billing. They work closely with the Director, students and other administrative team members.

Responsibilities:

Contract Administrator

• New customer setup and new subcontractor / vendor setup with corporate.
• New Project Entry and Setup in Accounting system
• Contract execution
  • Obtain approvals from FSG legal and Estimator
  • Obtain signatures from both parties
• Pull out key components of the contract and send to Operations team in form of a checklist
• Subcontractor Contracts
  • Send contracts to FSG subcontractors and obtain signatures
• Change order Documentation / Tracking and Entry
• Certified Payroll Reports submitted to General Contractors and Government
• Contacts customer base on aging receivables

Academy Administrator

• Maintains the accuracy of student tuition and fee accounts and oversees the billing and receipt process to ensure timely and accurate billing statements for students.
• Build and test tuition and fee invoicing tables for each student.
• Assists with the preparation of annual financial reports pertaining to tuition and fees.
  • includes reviewing deferred revenue activity and preparing a report of aged accounts receivable for write-off consideration and recording bad debt expenses at year-end to ensure accurate reporting.
• Responsible for overseeing student delinquent accounts collections.

CRITICAL REQUIREMENTS FOR POSITION

• People skills to effectively communicate with all team members
• Computer literate - PDF creation, email, file folders, easily adapt to new software
• Organized - save documents in proper location, maintain log of projects at hand and current status.
• Working knowledge of Microsoft software - Outlook, Word, Excel
• Written communication must be grammatically correct and professional.