Job Description:

Supply Ordering - 20%

Takes inventory and orders supplies to maintain par levels in all assigned supply areas per established schedule.

Performance Expectations:

• Counts supplies in assigned supply areas, item by item, and notes quantities needed to bring items up to par level; orders indicated items via the inventory management system (Helios).
• Orders additional supplies (e.g., over par levels, non-routine supplies, patient charge item) as requested by leadership team and/or clinical staff.
• Anticipates and avoids problems by ordering out of stock and depleted items as soon as possible; offers alternatives to out of stock items when appropriate; checks to see if another area has extra out of stock items.
• Identifies overstocked items and returns them to appropriate party for credit; notifies manager daily of any overstocked items.
• Checks up daily on items “on order” using backorder report and notifies manager of critical items needed to ensure most timely delivery and stocking.
• Identifies fast moving items and monitors them closely.
• Suggest changes in par levels to best accommodate the needs of the floor staff; participates in review of par levels with administrative and clinical leadership.
• Uses appropriate forms, paper or computer-based systems to request and credit items. Processes Return Authorization online forms, as appropriate.
• Selects the correct quantity, account number/expense code, cost center, date, and location on all orders.
• Identifies cost containment opportunities and makes recommendations for changes to managers.

Supply Distribution - 40%

Delivers and stores supplies in appropriate location and at an appropriate level/quantity per department guidelines within established time frames.

Performance Expectations:

• Checks all orders received for accuracy (i.e., 3-way match – order matches packing slip and items delivered); returns incorrect items and reorders unfilled items.
• Distributes items and stores in appropriate location according to item; follows established priority in the delivery and storage of items; always rotates items before storing.
• Distributes items and patient charge items daily.
• Replenishes area/procedure carts daily.
• Delivers and stocks medications and FDA approved products, if required, within timeframes established by departmental policy and procedures.
• Stores securely all distributed FDA Approved products as per guidelines.
• Stocks/replenishes patient servers with linen daily.
• Replenishes and arranges supplies on patient server trays according to diagram in Resource Manual/on Patient Server Cart.
• Order/appropriately stocks extra supplies for weekend activity.
• Follows all guidelines for safe storage and transport of supplies/equipment/linen and infection control.

Facility Maintenance and Operation - 30%

Assist with the overall maintenance of the facility. Associate ensures that all areas are maintained in a safe, attractive and appropriate manner that is consistent with the standards of the facility, infection control and the Institution.

Performance Expectations:

• Participates in regular environmental rounds (with administrative and clinical leadership teams) of each suite/service to ensure that the physical appearance and safety of the environment are being maintained in accordance with Institutional standards. Identifies housekeeping and building maintenance issues and takes necessary action (contacts another department, places work order, generate a purchase order, etc.). This includes the maintenance, repair and replacement of all furniture, exam tables, lamps, carpets, upholstery, woodwork, painted surfaces, flooring, ceiling tiles, etc. Identifies issues and contacts appropriate internal resources (Environmental Services, Facilities Management, etc.) or contacts outside vendor for resolution. Internal issues are triaged and communicated to appropriate department via radio dispatch, phone call or e-mail depending on urgency. Keeps track of all issues and follows up until resolved. Meets routinely with the managers to discuss problems. Tracks progress of repairs on facility log.
• Updates facility log of pending and completed tasks; follows up on all facility-related requests within 24-48 hours; follows up with shops when work orders are pending > 2 weeks; escalates issues to Administrator/Administrative Manager.
• Works closely with the LAN Administrator/IT Field Services in the oversight and set-up of all IT equipment to ensure the needs of staff are being met and rooms are being appropriately used.

Equipment Maintenance (Medical and Non-Medical) - 10%

Ensures availability of operational equipment in all outpatient areas.

Performance Expectations:

• Ensures availability of equipment required to carry out area’s operations by adequately assessing and appropriately meeting needs within fiscal guidelines.
• Meets with clinical and administrative staff to ascertain needs for medical equipment. Assists with researching and presenting options to requestors. Submits purchase requisitions, coordinates delivery and installation with vendor. Enters all new medical equipment into the databases and ensures accuracy.
• Coordinates the servicing and inspection of equipment with outside vendors or Medical Physics/Clinical Engineering and enters service information into databases. Monitors service to ensure proper performance and makes certain preventive maintenance has been performed on all medical equipment in accordance with Institutional and regulatory standards.
• Facilitates timely repair of scopes; follows Institutional repair/return processes and maintains up to date documentation.
• Monitors service on non-medical equipment (e.g., copiers, faxes, mobile devices, coffee machines, refrigerators, filtered water machines, freezers, etc.) to ensure proper performance and service. Contacts outside vendors or IT/Help Desk for service, as appropriate. Enters all equipment and maintains all service records in a database. Reviews periodically to evaluate and resolve recurring problems. Makes recommendations for replacement based on historical data.
• Ensures telephone requisitions are processed accurately and in a timely manner.

Job Type: Contract

Pay: $22.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Will you able to work - Monday -Friday (6am – 2pm) = 40hrs/Wk.?

Experience:

• Equipment Maintenance (Medical and Non-Medical): 2 years (Preferred)
• Facility Maintenance and Operation: 2 years (Preferred)
• Supply Distribution: 2 years (Preferred)
• Supply Ordering: 2 years (Preferred)
• Supply Chain/Material Mgmt.: 2 years (Preferred)

Work Location: In person