The Front Desk Coordinator staffs the front reception desk at the school’s main entrance and greets the public, visitors, parents, students, and staff; provides general information; and deals effectively with a variety of personalities and situations requiring tact, judgment, poise, and courtesy. S/he accepts responsibility for, and manages, a variety of daily operational tasks; and s/he provides support to the members of the administration and professional staff. While no job description can include every detail of a person’s responsibilities, the Administrative Assistant is the “go to” person for the myriad of needs that arise day to day.Responsibilities:Reception● Maintain a secure and welcoming entrance to Salem Academy byo Answering the door bell by observing person(s) at the door, allowing them to enter in atimely fashion, and greeting them with a smile.o Ensuring the door remains closed and locked for security.o Ensuring that visitors sign in and wear a visitor name tags.● Provide assistance to people needing information, arriving for appointments, or making deliveries.● Answer the telephone; provide information; transfer calls; take messages as appropriate.● Perform receptionist tasks with a responsive and welcoming character.● Attend and support PTS (parent/teacher/student) conferences and other selected events.Administrative● Maintain school databases including current and complete information on the Rediker systemregarding applicants, enrolled students, former students, and their families.● Maintain the Development database with accurate donor records.● Compose, edit and type correspondence as needed● Translate correspondence to parents into Spanish● Serve as a translator as needed in meetings with school staff and Spanish speaking parents.● Expedite mailings taking ownership over completion of the task through delivery to the post office.● Ensure the proper delivery and distribution of incoming mail and the delivery of outgoing mail.● Accept deliveries and distribute appropriately.● File or forward student test results as appropriate.● Maintain student records ensuring appropriate security and confidentiality.● Assist Senior Administrative Assistant with the following:○ Order, prepare, and distribute materials to new students including planners, locks, etc. asneeded.○ Maintain inventory of school logo clothing, sell clothing to families, and reorder as needed.○ Accept cash payments from parents and students and pass them to the appropriatepeople.○ Arrange busses for field trips as needed.○ Manage student bus passes for public transportation.○ Take on other duties as assigned.School Culture● Have a strong commitment to the school mission.● Demonstrate an understanding of and commitment to professional ethics.● Model Salem Academy’s REACH norms in visible daily actions.● It is expected that all staff will function as self-directed members in a team effort. All activities andperformances should meet appropriate professional standards and adhere to the philosophy and mission of the Salem Academy Charter School.Working Conditions and Physical Effort● This position is Per Diem, hours are not guaranteed● The policies and procedures in the school’s Personnel Policy handbook apply.● Work is normally performed in a typical interior/office workplace environment.● No or very limited physical effort required.● No or very limited exposure to physical risk.Qualifications:● Associates degree or a high school diploma with 2-5 years office experience● Strong interpersonal and communication skills● Ability to work independently and handle multiple tasks● Excellent organizational skills and attention to detail● Data Entry skills, facility with database work and technology savvy● Computer expertise in Microsoft Word and Excel● Bilingual capabilities in Spanish and English