POSITION SUMMARY

The Transfer Admissions Counselor assists in transfer recruitment; in a team centered environment. The Transfer Admissions counselor recruits and reviews transfer & non-traditional student applications and aims to meet annual transfer goals; counsels students, veterans, counselors, and others regarding the admissions process; manages recruitment territories; travels ten to twelve weeks per year; coordinates transfer recruitment efforts both in-person and virtually with the other admissions team members; evaluates transfer credits; and assists the Associate Director/Dean with the development of the annual transfer recruitment plan, and assessment of recruitment activities. Directs and coordinates various on and off campus programs. Assists in training new employees and work-study students. The position is strongly focused on meeting the University’s undergraduate transfer recruitment goals, providing excellent follow-through, customer service, and communicating with students about the educational opportunities available at Saint Martin’s University.

Saint Martin’s University and the Office of Admissions are fully committed to creating a accessible, supportive environment and an experience that recognizes diversity, equity, inclusion, and belonging as integral components of workplace success.

Applicants whose work incorporates a global perspective of diversity, equity, inclusion, belonging and a demonstrated commitment to issues of diversity in higher education are encouraged to apply.

SAINT MARTIN’S UNIVERSITY

Established in 1895, Saint Martin’s University is the educational mission of Saint Martin’s Abbey, a Catholic Benedictine monastery, whose members pray, work, and live together on the University campus. The physical beauty of Saint Martin’s 300-acre campus reflects the rich intellectual and spiritual nature of its presence in the Pacific Northwest.

Essential features of University life are animated by its Benedictine identity and its participation in the centuries-old traditions of Catholic intellectual thought and the search for truth.

Thus, the University honors students and guides them towards achieving academic excellence. Superior teaching is the expected norm. Rooted in the long tradition of the liberal arts, the University curriculum cultivates creativity and the ability to communicate and pursue ideas; critical thinking and independent inquiry; academic proficiency; the formation of sound ethical judgments; and service to humanity.

Reflecting the Benedictine virtue of hospitality, the University welcomes and, really, seeks students and employees not only from the Pacific Northwest, but also from other parts of the nation and the world at its main and extension campuses. Saint Martin’s treasures persons of all ages, religions, and nationalities as it encourages cognizance of diverse viewpoints and an appreciation of all cultures.

Ranked by Niche as the second (#2) most diverse private college in Washington State in 2020. Saint Martin’s is extremely proud of our student diversity. Our university treasures persons of all abilities, ages, ethnicities, genders, nationalities, orientations, races, and religions. In particular, we know that students educated in an ethnically diverse setting perform better academically and reap greater professional success than their peers from more homogeneous learning environments. We proudly celebrate that our student population is 51% undergraduate and 32% graduate students of color.

LEVEL OF SUPERVISION & SUPERVISORY RESPONSIBILITY

PART 1:

General Supervision: The employee carries out recurring assignments without specific instruction. The supervisor intercedes and provides direction for only new or unusual problems which involve deviations from normal policies, procedures and work methods. The employee’s work is reviewed upon completion and only periodically to verify compliance with policies and procedures

PART 2:

If “Yes” list the subordinate position(s) and the number of hours this position(s) works per week:

Student worker PT 10-20 hours per week

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Essential Functions & Responsibilities - - Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this position. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following .

• Responsible for coordinating admissions activities which are designed to recruit transfer and non-traditional students to the university; evaluate transfer credits; meet individual undergraduate transfer recruitment goals and contribute, with other transfer and first-year admissions counselors, towards meeting the university’s overall undergraduate recruitment goals. Travel to designated territories and community colleges and develop an inquiry pool of transfer student applicants from which the university can attract its transfer and non-traditional students.
• Present the University’s academic programs, resources, transfer admission requirements and course equivalencies, and financial aid offerings to prospective students. Maintain proactive communication with prospective students, families, community college counselors, and other community members
• Conduct preliminary review of transfer student applications for admission to Saint Martin’s University
• Assist the Director/Dean in developing and implementing admissions activities directed at increasing transfer and non-traditional student enrollment and analysis of search, conversion and yield information as it relates to the effectiveness of transfer and non-traditional student recruitment activities.
• Assist the Director/Dean in developing and utilizing publication materials, marketing activities, and advertising media for the advancement of the college and its recruitment efforts; coordinate efforts with the Office of Marketing and Communications.
• Perform other duties as assigned

COMPETENCIES

• A strong commitment to ethical and sophisticated higher education institution admission practices.
• Communicates effectively with department employees, prospective students and their families, and the public in one-to-one and group settings (gives instructions, information and responds to questions).
• Demonstrates strong organizational skills for coordination and overall management of programs and projects.
• Strong writing, communication, and interpersonal skills – including the ability to produce written documents with clearly organized thoughts using proper sentence construction, punctuation and grammar.
• Effective public speaking skills for group presentations.
• Building relationships through timely and effective email and phone correspondence.
• Commitment to utilizing social media.
• Ability to work independently and as part of a team.
• Working knowledge of computer functions including word processing applications, e-mail, PowerPoint, web/internet, spreadsheets, virtual platforms and how to navigate student information databases such as Technolutions Slate CRM.
• Read about, listen to, and observe specific situations and articulate appropriate responses, including directives affecting staff activities, budget expenditures, and the organization of materials and communications.
• Must be capable of working in a stressful, deadline-specific work environment.
• Must be self-motivated, energetic, flexible and creative.
• Demonstrate strong multicultural knowledge, awareness, and skills needed to perform the tasks of promoting diversity and social justice.
• Must be supportive of a Catholic, Benedictine philosophy of education and be able to articulate and support the University’s mission statement.

REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

• Bachelor’s degree from an accredited college or university
• Relevant experience with public speaking, writing, and content/data analysis
• Working knowledge of computer and online software applications
• Experience with event planning specifically related to recruitment strategies
• Experience working with diverse populations
• Must successfully pass a criminal background check
• Flexibility to work evenings, weekends and to travel is required; therefore, a current valid driver’s license, auto insurance and ownership of a vehicle is required (mileage reimbursed for university activities)

Desired

• Social media skills, including experience with Facebook, Twitter, Instagram
• Experience working in higher education including transfer students into a four-year university;
• Military Veteran and/or experience with working with U.S. Military Veterans
• Knowledge of Washington Community College systems and transfer degrees
• Bilingual; Spanish preferred

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

• Work is performed in a standard office environment. Physical demands include:
• Ability to be mobile campus wide for appropriate business needs
• This position requires extensive in and out-of-state travel (a minimum six to eight weeks per year) including high school and/or community college visits, college nights and weekend college fairs
• Must possess a standard driver’s license and be prepared to operate a motor vehicle required.
• Moves heavy objects (50 pounds or more) long distances (more than 20 feet)
• Operates a variety of standard office equipment requiring continuous or repetitive arm-hand movements
• Reading, writing, speaking, hearing, standing, bending, sitting
• Learning and comprehending
• Requires visual concentration on detail
• Manual dexterity and precision required for keyboarding
• Must be able to sit for long periods at a time at a computer
• Must be able to concentrate on details and process complex information while experiencing frequent interruptions
• Must be able to communicate effectively with people at all levels under stressful conditions