Position Summary

The Front Office Administration Coordinator is responsible for providing courteous and professional front office support to staff and parishioners, ensures all reception tasks are completed effectively, handles sacramental records and scheduling, and ensures the adequate supply of goods are provided for meeting spaces, and facility logistics.

Sample Responsibilities Include

Front Office Support:

· Usually oversees the opening of the church and office.

· Understands the mission and operations of the parish to proficiently and timely respond to inquiries.

· Answers the phone, greets visitors, receives deliveries, handles mail / packages.

· Coordinates requests for masses or prayers. Handles inquiries about funerals, anointings, hospital visits, weddings, baptisms, first communion, or confirmation.

· Interface in a friendly, hospitable, and supportive fashion with parishioners, guests, visitors and staff.

· Support the Pastor with scheduling of, or preparation for, meetings.

· All other responsibilities as assigned.

Sacramental Coordination:

· Respond to inquiries, draft letters and assist in finalizing and sending related, but not limited, to sacraments, good standing, etc.

· Assist with, or ensure, that all coordination needed for sacraments, e.g., weddings, baptisms, funerals, are handled effectively with a strong sense of welcome and hospitality. This may include coordinating with other staff to ensure all required activities and requirements are covered.

· Manage sacramental records.

· Create sacramental certificates for recipients, disperse records as required and liaise with other parishes as needed

· All other responsibilities as assigned.

Requirements

· Radically hospitable in word and action to support our mission to Build the Kingdom of God

· Passionate about and committed to the Mission of the Catholic Church, Saint Clement and the Archdiocese of Chicago.

· Demonstrates understanding, respect and support for Catholic Church teaching, mission and values.

· Commitment to best practices around safety and security of campus

· Bachelor’s Degree from an accredited college or university, or equivalent work experience.

· Minimum three years of experience in office management.

· Ability to engage with others and communicate effectively in person and in writing.

· Detail oriented and able to work independently.

· Able to organize workflow and manage variety of tasks concurrently.

· Ability to effectively manage multiple projects concurrently.

· Proficient knowledge of Microsoft Office programs, including Word, Excel, Outlook.

Job Type: Full-time

Pay: $40,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Application Question(s):

• Strong support for Catholic teachings
• Able to work evenings or weekends if needed, although not regularly.

Education:

• Bachelor's (Preferred)

Language:

• Engish (Required)

Shift availability:

• Day Shift (Required)
• Night Shift (Preferred)

Ability to Commute:

• Chicago, IL 60614 (Required)

Work Location: In person