2 AP/AR Specialist Jobs in Coppell, TX
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Sagent is Hiring an AP/AR Specialist Near Coppell, TX
SUMMARY OF FUNCTIONS:
Under the general direction of the Accounting Operations Manager, the AP/AR Specialist will maintain financial records by logging financial information, processing payments, and reconciling accounts.
KEY RESPONSIBILITIES:
- Prepares, reviews, and mails monthly customer invoices and statements.
- Make collection calls.
- Reconciles invoices and outstanding balances in third party customer portals.
- Troubleshoots and keeps track of outstanding payment issues.
- Assist lead with generating weekly aging reports when needed.
- Applies payments and conducts account research as needed.
- Provide problem resolution of the company's outstanding accounts.
- Verifies validity of account discrepancies by obtaining and investigating information from sales
- Interact with customers to resolve discrepancies.
- Enters authorized deductions/credits to customer accounts.
- Manage sensitive information in a confidential manner.
- Provide support for internal and external audits
- Prepare cash receipts for processing.
- Process due invoices for payments
- Process weekly payment runs via check and ACH/Wire
- Prepare required paperwork for payments
- Prepare three-Way matching with POs, receipts, and invoices
- Compare purchase orders, prices, terms of payment and other charges
- Process transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts
- Scan documents and with heavy volume paperwork sifting, sorting, and scanning.
- Identify discrepancies with provided documents/files and reporting them/fixing them accordingly
- Assist with necessary reporting
- Reconcile accounts
- Create and update assigned reports
- Enter financial transactions into internal databases
- Check assigned spreadsheets for accuracy and report errors accordingly
- Maintain digital and physical financial records
- Participate/assist with quarterly and annual audits
- Manage accounts payable using accounting software and other programs
- Analyze workflow processes
- Establish and maintaining relationships with new and existing vendors
- Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures
- Credit card reconciliation
- Reconcile prepayments
- Ensure all needed documents and information is received prior to new vendor setup
- 1099 preparation for end of year
- Other duties as assigned by management.
SKILLS/KNOWLEDGE/EXPERIENCE REQUIRED:
- At least 2 years’ experience in Accounts Receivable and/or Accounts Payable
- Prior experience working in Microsoft Dynamics (AX)
- Proficient in Excel and initiative-taking individual driven by challenge with the ability to work independently.
- Actively attempt to influence events, originate ideas, and acts.
- Understanding of internal controls.
- Effective verbal, written and interpersonal communications skills.
- Strong analytical, problem solving and decision-making capabilities.
- Ability to manage confidential information responsibly.
PHYSICAL DEMANDS | WORK ENVIRONMENT:
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.
Environment: Standard office setting; exposure to computer screens.
Physical: Primary functions require sufficient physical ability to work in an office setting; stand or sit for prolonged periods of time; operate office equipment including extensive use of a computer keyboard and 10-key calculator.
Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents.
Hearing: Hear in the normal audio range with or without correction.
Job Summary
JOB TYPE
Full Time
SALARY
$47k-59k (estimate)
POST DATE
03/31/2024
EXPIRATION DATE
05/30/2024
WEBSITE
proprose.com
HEADQUARTERS
Sacramento, CA
SIZE
<25
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The following is the career advancement route for AP/AR Specialist positions, which can be used as a reference in future career path planning. As an AP/AR Specialist, it can be promoted into senior positions as an Accounts Payable/Receivable Supervisor that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary AP/AR Specialist. You can explore the career advancement for an AP/AR Specialist below and select your interested title to get hiring information.
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