Purpose

The Projects and Systems Associate plays a vital role in advancing Safety Plus's mission by supporting the successful completion of company-wide initiatives and ensuring the seamless functioning of our operational systems. Through configuring and maintaining mission-critical systems, as well as ensuring the integrity and accuracy of data within those systems, this role helps to facilitate the effective execution of our safety solutions.

Responsibilities

• Routine System Audits and Reporting:
  • Conduct regular audits of company systems to ensure compliance and data integrity.
  • Generate reports summarizing system performance and any identified issues or improvements.
• Data Entry and Periodic Updates:
  • Manage data entry tasks and maintain accurate records within company systems.
  • Perform periodic updates to ensure information is current and relevant.
• General Administrative Assistance:
  • Provide administrative support to the VP of Projects and Systems Management, including scheduling meetings and managing communications.
  • Assist with document preparation, proofreading, and formatting.
• Account Configuration and Access Management:
  • Configure accounts within systems to ensure correct company and employee access levels.
  • Monitor and manage user permissions to maintain security and compliance standards.
• Workflow Optimization:
  • Collaborate with team members to build workflows that maximize efficiency in operational processes.
  • Identify areas for improvement and implement solutions to streamline workflows.
• System Capabilities Research:
  • Conduct research on system capabilities to facilitate process improvements and enhance productivity.
  • Stay updated on industry trends and best practices related to system management.
• Project Logistics Organization:
  • Utilize company software to organize project logistics.
  • Document important action items and ensure timely follow-up on project-related tasks.

Competencies and Qualities

Qualified candidates must have the following competencies and qualities:

• Demonstrated ability to communicate effectively, both orally and in writing.
• Active listening skills to understand instructions and respond appropriately.
• Proven ability to think critically and analyze situations to develop effective solutions.
• Ability to manage multiple tasks, prioritize workload, and maintain accuracy in data entry and record-keeping.
• Capacity to understand and adhere to established processes and procedures.
• Flexibility to adapt to changes or new requirements as needed.
• Demonstrated understanding of the importance of confidentiality and discretion in handling sensitive information.
• Self-motivated and able to manage time effectively to meet deadlines and accomplish tasks with minimal supervision.

Education, Experience, and Certifications

Required

• High school diploma or equivalent.
• Proven experience in system administration, data management, or administrative support roles.
• Proficiency in Microsoft Office Suite and experience with various software applications.

Preferred

• 4-year college degree in Business, Education, or a related field
• Familiarity with project management concepts and software tools is a plus.