Total Safety is looking for a CCSM Turnaround Administrator to join their safety conscious team! The CCSM Turnaround Administrator plays a crucial role in facilitating the smooth execution of turnaround projects within the organization.

This position involves managing various administrative tasks, including setting up backgrounds, coordinating drug tests, issuing per diem cards, and handling travel arrangements for CCSM turnaround team.

The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.

Total Safety is the world's premier provider of integrated safety and compliance services and the products necessary to support them, including gas detection, respiratory protection, safety training, fire protection, compliance and inspection, industrial hygiene, onsite emergency medical treatment / paramedics, communications systems, engineered systems design, and materials management.

Essential Duties :

Working with sensitive and confidential information with limited supervision.

Interacting with internal staff and external business contacts

Proficiency in Microsoft Office Suite and other relevant software applications

Background Setup :

Coordinate with CCSM Management to ensure all necessary background checks are initiated for CCSM turnaround team members.

Maintain accurate records of background check status for active CCSM employees and communicate any discrepancies or issues to appropriate personnel.

Facilitate the completion of background check procedures for active CCSM employees promptly to meet project deadlines.

Drug Test Coordination :

Arrange drug testing appointments for active CCSM turnaround team members in accordance with company policies and regulatory requirements.

Communicate drug test requirements and guidelines to active CCSM employees, ensuring compliance with all necessary protocols.

Monitor drug test results and follow up on any discrepancies or concerns as per company procedures.

Per Diem Card Issuance :

Process per diem card requests for CCSM turnaround team members, ensuring accuracy and timeliness.

Coordinate with the finance department to allocate per diem funds appropriately and maintain records of expenditures.

Address any issues or inquiries related to per diem cards promptly and efficiently.

Travel Arrangements :

Organize travel logistics for CCSM turnaround team members, including flights, accommodations, and ground transportation.

Ensure travel itineraries align with project schedules and budgetary constraints.

Provide necessary travel documents and information to employees, assisting with any travel-related inquiries or concerns.

Documentation and Reporting :

Maintain comprehensive documentation of all CCSM processes and transactions related to turnaround activities.

Generate regular reports on background checks, drug test results, per diem expenditures, and travel arrangements for management review.

Identify areas for process improvement and implement solutions to enhance efficiency and effectiveness.

Creating, managing .and maintaining various SharePoint and Intranet sites.

Basic / Required Experience :

Legally authorized to work in the United States.

High school diploma / GED

Advanced proficiency in Microsoft Word, Excel, and PowerPoint; Outlook and SharePoint (perform the skill with limited assistance)

3 years of Proven experience in administrative roles, particularly in the context of industrial or construction projects.

Willing to work overtime when required.

Ability to work well under pressure and meet tight deadlines in a dynamic environment.

Familiarity with background check procedures, drug testing protocols, and travel planning.

Preferred Experience :

Advanced level of communication skills, both verbal and written

Professional in dealing with colleagues and external parties.

Ability to prioritize, multi-task and follow-up in a multi-faceted work environment, including managing unplanned / critical tasks at the same time.

Excellent interpersonal and organizational skills and ability to communicate effectively as this job requires frequent diverse interface with all levels of management Highly effective time-management skills;

delivers results on-time with high quality standards.

Strong work ethic

Takes initiative to take on and learn new tasks, high energy level.

Model team leadership behaviors with peers.

Recent work experience in dealing with building facilities-managing office space, including telephone and computer set-up.

Networking skills such as the ability to build networks in an organization.

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Last updated : 2024-05-03