Benefits:

• Competitive salary
• Employee discounts
• Health insurance

Executive and Administrative Assistant
About the Opportunity:
We are seeking a highly motivated and detail-oriented individual to join our team as an Executive and Administrative Assistant, supporting our CEO. This fast-paced and dynamic role offers a unique opportunity to work directly with senior leadership, contributing to the success of the company in many ways.
Responsibilities:

• Calendar and Meeting Management:
• Manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements.
• Anticipate needs and proactively prepare agendas and briefing materials for meetings.
• Ensure smooth execution of meetings, taking accurate minutes and following up on action items.
• Administrative Support:
• Handle incoming calls, emails, and inquiries efficiently and professionally.
• Draft and proofread correspondence, presentations, and other documents.
• Maintain and organize filing systems for paper and electronic documents.
• Coordinate travel arrangements and expense reports.
• Manage office supplies and ensure a smooth workflow.
• Project Management:
• Support the CEO with assigned projects, managing timelines, resources, and deliverables.
• Proactively identify and solve problems, anticipating needs and recommending solutions.
• Track progress and communicate updates to stakeholders.
• Contract and Legal Support (legal expertise is not a requirement):
• Prepare and review Non-Disclosure Agreements (NDAs) with the aid of a template or sample document.
• Assist with cursory contract review and identification of potential issues.
• Maintain awareness of legal and regulatory requirements related to the CEO's activities.
• Additional Responsibilities:
• Serve as a confidential resource for the CEO, discreetly handling personal and professional matters.
• Research and gather information as needed.
• Perform other duties as assigned.

Qualifications:

• Minimum of 3-5 years of experience as an administrative or executive assistant.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent communication and interpersonal skills, able to build rapport with individuals at all levels.
• Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficient in project management methodologies and tools (e.g., Asana, Trello).
• Strong analytical and problem-solving skills.
• Ability to work independently and take initiative.
• Discretion and ability to maintain strict confidentiality.
• Meticulous attention to detail and accuracy.
• Flexibility to work beyond regular hours when needed.

Benefits:

• Competitive salary and benefits package.
• Opportunity to work in a fast-paced and dynamic environment.
• Make a direct impact on the success of the company.
• Gain valuable experience and develop your skills.
• Work with a supportive and collaborative team.

To Apply:
Please submit your resume and cover letter, highlighting your relevant skills and experience, to judy@shercousa.com