Position Overview

The Payroll Administrator is the primary administrator of payroll processing for a mid-sized company (approximately 400 employees) headquartered in Islandia, New York, and operating in multiple states. To successfully fulfill this critical role for the firm, the selected candidate must regularly apply excellent organization skills, time management skills, and attention to detail. Familiarity with payroll processes and HR systems is a basic requirement, with an ability and willingness to expand that knowledge and become the expert in our internal payroll procedures and software.

Position Requirements

• Minimum of 1 year of experience processing payroll or components of payroll along with a Bachelor’s degree in Accounting or related HR or business field; or, absent a related Bachelor’s degree, minimum of 3 years of experience processing payroll.
• Understanding of the steps involved in payroll preparation, review, and submission.
• Experience with payroll software and the ability to quickly learn new payroll software.
• Excellent organizational and time management skills, with ability to work well under time pressure when needed.
• Heightened attention to detail and self-disciplined in reviewing one’s own work for quality assurance.
• Proficient math skills for basic computations (prorating, retroactive payments, percentages) required for payroll processing.
• Familiarity with payroll-related laws such as pay frequency, pay deductions, wage statements, Fair Labor Standards Act, etc. and willingness to expand knowledge as new laws are enacted.
• Strong customer service and communication skills, with ability to work collaboratively across internal teams and external vendors.
• Proficient with Microsoft Office Suite, with intermediate proficiency in Microsoft Excel.

Essential Duties:

• Implements, maintains, and reviews payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries and hourly pay, bonuses, garnishments, taxes, and benefits deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, promotions, transfers, and changes to pay rates.
• Primary liaison with payroll system vendor to include submitting service requests, responding to vendor inquiries, and implementing any regulatory driven payroll changes.
• Prepares and maintains accurate records and reports of payroll transactions.
• Prepares and updates internal payroll procedures.
• May assist with maintaining and updating vacation, sick leave, and other leave time records.
• Provides timely responses and resolves inquiries from employees regarding paychecks.
• Works with HR Director and HR Generalist to ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Works with payroll system vendor to process and follow-up on tax related notices and to ensure proper tax profiles are set up for the company and employees.
• Facilitates audits by providing records and documentation to auditors.
• Reviews payroll invoices to ensure accuracy and timely payment.
• Identifies and recommends updates to payroll accounting software, systems, and procedures.

Roux is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, national origin, ancestry, marital status, sex, affectional or sexual orientation, gender identity or expression, or protected veteran status; and will not be discriminated against on the basis of disability.

Roux will take steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, or to perform the essential functions of the position, please contact HR@rouxinc.com.