Date Posted : 04 / 17 / 2024

Hiring Organization : Rose International

Position Number : 462509

Job Title : Legal On-Site Service Specialist

Job Location : New York, NY, USA, 10036

Work Model : Onsite

Shift : 10 : 30am-7 : 30pm

Employment Type : Temp to Hire

Estimated Duration (In months) : 3

Min Hourly Rate ($) : 20.00

Max Hourly Rate ($) : 20.00

Must Have Skills / Attributes : Copying, Printing Machine

Job Description

Only those lawfully authorized to work in the designated country associated with the position will be considered.

Please note that all Position start dates, and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.

• Employee will assist in all department and must show working experience on resume of Copy, Mail and hospitality.
• Complete copy jobs, deliver mail.
• Deliver packages to the post office & FEDEX store.
• There is average walking, standing and lifting. Lift is up to 50#.
• Operates high volume duplicating equipment, performs associated copying tasks, operates high volume document scanning equipment, operate high volume mail processing equipment.
• Ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail / faxes, as well as applies necessary postage.
• Provides copier maintenance and / or repair of customer site equipment.
• May also perform one of the following at entry level : bindery, QC and final check, housekeeping, file services, call center representative, etc.
• Runs high volume copy machines and performs binding and finishing work.
• Handle highly sensitive and confidential documents that may be time sensitive.
• Provide upmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment
• Maintains records for management reports and inventories of supplies needed.
• Distributes office supplies, fax transmissions and mail to company personnel and / or designated drop-off points as required.
• Calculates charges for jobs performed and maintains some billing logs.
• Responds to and coordinates all service calls required by customer.
• May perform filing duties in conjunction with specific customer requests.
• Delivers completed jobs to pre-determined customer locations within and outside of the site.
• Maintains daily meter and service logs.
• May travel between customer’s buildings.
• Answers customer questions regarding status or feasibility of job requests.
• Ensures upkeep of convenience copier areas by keeping neat and well stocked.
• Performs duties related to the shipping and / or receiving of materials.
• Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted.
• Uses all copier equipment, calculator, fax machine, postage meter and some PC.
• Performs filing duties, which may include purging’ and archiving old documents.
• Performs duties of scanning, file conversion and file naming.
• Performs FTP (File Transfer Protocol) between computers and files for printing and CS / DVD.
• Manage TOC (Table of Contents) first page of electronic file.
• Perform duties that involve OCR (Optical Character Recognition) files to assist with key word search.
• Perform file formatting for printing / Excel files.
• Performs other duties as assigned.

Skills :

• Attendance is a must, good customer facing skills.
• Must be able to communicate in writing and verbally in English.
• Experience of Heavy digital print experience
• Communicates very well verbally & written
• Team Player willing to work overtime when needed
• Law firm experience a PLUS.
• Retail copy experience such as UPS store / FEDEX store, Kinkos or Staples preferred Office services and mail services a PLUS and preferred.

Dress Code :

• Dress and appearance are professional.
• Mandatory All Black Polo or button-down shirt and black pants.
• Black shoes or all black sneakers

Benefits :

For information and details on employment benefits offered with this position, please visit here. Should you have any questions / concerns, please contact our HR Department via our secure website.

California Pay Equity :

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Last updated : 2024-05-09