Date Posted: 04/19/2024

Hiring Organization: Rose International

Position Number: 462626

Job Title: Finance Services - Mail Services Administrator

Job Location: Tampa, FL, USA, 33647

Work Model: Onsite

Shift: 7:00 am - 5:30 pm Mon-Thurs or 8:30- 4:30 Mon-Fri (Flexible)

Employment Type: Temporary

Estimated Duration (In months): 8

Min Hourly Rate($): 19.00

Max Hourly Rate($): 19.00

Must Have Skills/Attributes: Documentation, Mail, Scanning

Job Description

The primary objective of the Finance Services - Mail Administrator is to provide support to Accounts Payable and Tax Accounting within BSNA, including Business Licenses, Fleet, Property Tax, and Accounts Payable. This position will also serve as backup to the Mail Services Admin in their absence.

Required Education

• High school diploma or GED equivalent

Required Abilities:

• Customer Focus: Developing sustainable, productive internal and external customer relationships and establishing oneself as a valued, trusted financial business partner
• Demonstrated team leadership managing multiple processes
• Strong analytical, problem-solving, decision-making, and communication skills
• Attention to detail; independent thinking
• Process improvement focus
• Well organized. Demonstrated planning, time management, and prioritization skills

Finance Services - Mail Services Administrator Primary Responsibilities:

• Reviewing all tax mail and routing to appropriate internal individuals responsible
• Tracking all outgoing mail activities on a spreadsheet
• Coordinate with internal team members on priority items and ensure timely action to meet deadlines
• Receive/Scan all checks received and send them to the appropriate email box or shared location
• Receive various types of business license renewal forms and identify/sort/organize them into batches for later use. Receive/Scan license renewals and send to the appropriate email box
• Prep outgoing mail for checks, license renewal certificates/permits
• Receive various types of property tax documents and identify/sort/organize them into batches based on use later
• Receive/scan tax assessments, bills, and receipts by bottler to shared drive location
• Receive critical tax payment checks, often amounting to $$ millions
• Receiving due diligence letters and organizing them by bottler and scanning to the appropriate email box
• Receiving checks and routing them to appropriate special handling addresses
• Prepping outgoing mail for High $ and State return checks along with appropriate correspondence
• Receiving RPO’s and organizing them and scanning them into Tracker Pro software

Role Responsibilities as a backup to Mail Services Admin:

• Open, sort, and scan all incoming mail to the various BSNA finance departments
• Delivering electronic, and physical mail as applicable to the appropriate business partner daily
• Organize documentation and package outgoing mailings; including completing required tracking/log reports
• Identify appropriate delivery method (USPS FedEx, etc) and calculate postage for outgoing mail

**Only those lawfully authorized to work in the designated country associated with the position will be considered.**

**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

#BP

Job Types: Full-time, Temporary

Pay: $19.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Are you authorized to work on Rose International’s W2 without sponsorship?
• How many years of Mail experience do you have?
• How many years of MS Excel experience do you have

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Tampa, FL 33647 (Required)

Work Location: In person