Summary:

We are seeking a legal assistant to assist in preparing and revising various types of transactional documents, including entity-formation documents, and corporate transaction documents. They will also be responsible for organizing client files, scheduling meetings, calendaring critical deadlines, corresponding with clients, and performing related tasks.

Responsibilities:

• Primarily assist in many areas of the attorneys' clients’ transactions and dealings, including:
• Preparing initial drafts of documents from certificate of formation, bylaws, payment plan policy, notices of annual/special meetings, proxies/ballots of annual/special meetings, and public filings.
• Maintaining and organizing corporate minute books.
• Organizing transaction documents and due diligence materials in various kinds of corporate and real estate transactions, such as mergers and acquisitions.
• Researching corporate filing requirements for various jurisdictions.
• Analyzing documents and calendaring critical deadlines.
• Preparing execution copies of documents for signature.
• Preparing and organizing executed sets of transaction documents.
• Scheduling meetings and corresponding with clients.
• Responsible for mailing documents and purchasing office supplies.
• Must have regular, reliable attendance in the office.
• May also be required to perform other duties as assigned.

Requirements

Qualifications and Experience:

• Bachelor’s degree or equivalent related work experience.
• At least 4 years of experience as a corporate paralegal.
• Experience using document-management systems, Microsoft Word, Microsoft Excel, and Adobe Acrobat.
• Preparing documents from precedents.
• Analyzing corporate and transactional documents for pertinent information.
• Maintaining corporate minute books.

Analytical and Communication Skills:

• Strong attention to detail
• Time-management and prioritization skills
• Planning and organizational skills
• Identification of inconsistencies, typos, and incorrect information
• Analysis of corporate and real estate documents to identify pertinent information
• Effective verbal and written communication skills

Computer Skills:

Must be able to use document-management systems, Microsoft Word, Microsoft Excel, and Adobe Acrobat.

Quickly learn how to use new computer systems and applications (including web applications).

Clio and Juris experience a plus!

Language Skills:

• Read, analyze, and interpret information in transactional documents, such as contracts, corporate documents, and real estate documents.
• Effectively present information to, and respond to questions from attorneys, vendors, clients, and others.