RESPONSIBILITIES:

· Managing vendor files. · Maintaining fixed assets and depreciation schedules. · Preparing audit schedules and reconciling all bank accounts and general ledger accounts. · Reviewing bills of lading and sales orders for processing. · Entering shipments into accounting system for billing and maintaining related files. · Applying cash receipts to customer accounts. · Processing customer credit applications and maintaining related files. · Making collection calls when necessary. · Evaluating inventories and material cost at period end. · Assisting controller with annual budget. · Assisting in preparing financial reports. · Completing and filing government surveys.

PRINCIPAL DUTIES:

Accounts Payable

· Receive incoming invoices · Reconcile charges on company credit cards · Code accounts payable (Put customer # and General Ledger code in invoice) and file by pay date · Enter invoices into the Accounts Payable System ·Reconcile invoices with purchase orders · Retrieve invoices to be paid · Enter payment into the computer system ·Print related reports · Print checks, match with invoices · Acquire approval and signature · File invoices · Mail Checks · Maintain our vendor list and business history files · Process credit applications for vendors

Accounts Receivable

· Reconcile Bill with Master · Pull Order Write-ups · Enter information into computer · Check listing for corrections ·Print invoices and related reports · Mail invoices · File invoices & Write Ups · Maintain our customer list and business history files · Process credit applications for customers · Print and distribute to Sales an updated Accounts Receivable report (Every Monday Morning) · Notify the Office Manager of delinquent customers if Sales appears unable to collect

Deposits

· Reconcile Invoices with checks received · Write discounts on invoices · Fill out deposit slips (Reconcile deposit slip to checks) · Enter deposit into the computer system · File paid invoices · Print related reports

Month End Reconciliation & Financial Reports

· Reconcile previous months AR to current months AR including deposits, discounts and adjustments

· Ensure that manual checks have been inputted

· Post sales to the general ledger

· Print month ending reports

· Complete month end checklist

· Coordinate closing entries with accountant and enter as directed

· Send reports as required to the accountant

General

· Receive and distribute mail

· Greet incoming guests and forward to customer service

· Third to Answer the phone, transfer calls, take messages as required (Assist Customer Service when so assigned)

· Minimize personal telephone time

· Maintain petty cash account including receipts and log

· Reconcile Log to Petty Cash Account

· Replenish petty cash as required (Obtain approval and signature to cash operating account check)

· Maintain the Chart of Accounts

· Maintain master files for all vehicles and equipment titles

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person