Summary

Manager Description: Pay rate is $19.00 1200 Main St. (the candidate should come to Suite 3800 (38th Floor))

The clients’ name is BCLP (Bryan Cave Leighton Paisner).

The receptionist will answer phones with the proper greeting, order courier services, validate parking passes, book meetings, help the facilities manager with ordering and setting up lunches, and keep track of temporary badges borrowed by the customer.

There is no extensive lifting, standing, or walking.

This is not a driving position.

They are looking for courteous candidates with customer service experience, and some office skills.

The candidate should be computer savvy with a personable attitude (Legal experience is a great addition to skillset, but not required).

Dress code is business casual.

The receptionist can wear jeans that are not distressed, but must have on a nice professional shirt.

There is not a covid-19 vaccination policy at this site.

There are no additional background screenings for this site.

There may be a chance that the candidate can become permanent after 320 hours.

We will validate parking for the interview, and parking is provided once hired as a temp.

Typically Required: -

High school diploma required.

Three (3) years of related business experience preferred, strong preference for Admin and switchboard experience particularly in a law firm/legal environment.

Associate Degree or Bachelor’s degree preferred.

MS Office Suite experience, specifically Word and Excel.

Excellent customer service skills and detail oriented.

Ability to handle multiple tasks simultaneously.

Demonstrated organizational and communications skills.

Professional competency.

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***Shift timings***

8:00 am to 5:00 pm (Mon to Fri)

Job Type: Temporary

Roles & Responsibilities

Provides exceptional service within a Legal office/environment by greeting/assisting all visitors and answering and handling incoming calls for the customer/business.

Also performs administrative duties as necessary.

Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals and legal administrative assistants with value added services.

Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach.

Schedules meeting rooms, insuring that each conference room has the necessary supplies, beverages, video conferencing etc. prior to the clients meeting times.

Answers all incoming telephone calls made to the firm, by following firm/Ricoh phone etiquette expectations and ensuring communication at a professional level.

Engages in company and community service events or firm initiatives, philanthropies.

Performs light clerical/admin asst duties: Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required.

Prepares documents, maintains files and calendars, schedules appointments and meetings as required.

Prepares legal documents and correspondence from draft or dictated text as required.

Manages calendars and assists in meeting deadlines as required.

Provides light housekeeping duties, maintaining an organized work space.

Provides “value added” services as approved by Site Manager/Supervisor.

Builds professional relationships with clients as well as employees within the firm.

Educates themselves on the firm culture, the key people, the roles of those key people and assimilates themselves into the culture.

Understands firm culture and expectations in regards to greeting clients and other visitors to the firm.

Maintain proper visitor and guest security procedures as laid out by Ricoh and the firm.

Monitors whereabouts of attorney’s and staff in order to appropriately handle telephone calls, visitors and/or questions.

Serve as firm concierge in regards to guests, clients and staff, familiarizing themselves with the area, restaurants, coffee houses etc.

Maintain professional appearance and cleanliness of firm lobby.

Orders supplies when necessary, organize supply room, supply closets etc.

Performs light hospitality when necessary, coffee, water, order food, drinks.

May be responsible for assisting with issuing and keeping track of customer property (ID badges, cellular phones, phone/address book, Company directory, etc.).

Performs other duties as assigned.

Minimum Qualifications

Typically Required: -

High school diploma required.

Three (3) years of related business experience preferred, strong preference for Admin and switchboard experience particularly in a law firm/legal environment.

Associate Degree or Bachelor’s degree preferred.

MS Office Suite experience, specifically Word and Excel.

Excellent customer service skills and detail oriented.

Ability to handle multiple tasks simultaneously.

Demonstrated organizational and communications skills.

Professional competency.

Ability to work with Technical equipment.

Ability to work with Technical equipment.