Position: Buyer
Full time hours, Monday through Friday
​​​​​​Pay rate: $42-$55K per year benefits, PTO and holiday pay
Must be able to pass criminal background 
SUMMARYUnder the supervision of the Financial Services Director, the purpose of the position is to prepare solicitations and proposals, multi-year procurement contracts for goods and services needed for all departments within the Government entity. The incumbent in this position is responsible for moderate to complex work through the exercise of significant independent judgment by working with departments and external vendors in obtaining goods and services in accordance with procurement policies and procedures.
Prior knowledge of municipal and departmental rules, regulations, practices, and procedures and basic state laws pertaining to local governments (i.e., Sunshine Law and Public Records Laws) is highly preferred.
ESSENTIAL FUNCTIONS

• Ensures compliance with approved Government (City, County or Village) Procurement Policy and all related procedures including all applicable regulatory and State and Federal statutory requirements; prepares and submits updates for approval and implements accordingly.

• Advises user departments in determining purchasing needs and selection criteria and requirements; reviews purchase orders for accuracy and compliance with policies and approves accordingly.

• Assists departments in developing specific short and long-range objectives for the attainment of various goods and services; performs analyses on cost comparisons and evaluates quality and suitability of specified commodities.

• Develops and is responsible for written policies and procedures related to purchasing and contract functions.

• Prepares quotes, bid proposals, and requests for quotations by working directly with department staff and vendors; analyzes and documents solicitation responses throughout the procurement process.

• Manages pre-bid conferences and selection committees; prepares contracts for legal review.

• Oversees records and files of requisitioned items quoted and bid analyses purchase orders equipment specifications and technical reference information.

• Establishes vendor relationships and monitors vendor performance; makes recommendations or changes in procurement sourcing based on performance delivery, cost, and overall results.

• Prepares and analyzes statistical data on commodities procured and related volume metrics of requisitions and purchase orders by requisitioner department and division; provides support to the Financial Services Director in successful and timely completion of the annual financial audit.

• Obtains and interprets market prices and trends applicable to procurement issues; performs as a workgroup leader on projects and trains new department requisitioners.

• Maintains current knowledge of regulatory and legislative developments affecting purchasing reporting functions to ensure proper application to responsibilities under charge.

• Conducts research and resolves discrepancies with vendor invoices, payment vouchers, and revenue voucher receipts; escalates to department directors and/or the Financial Services Director as required.

• Responsible for developing detailed logs and schedules for departmental tasks and procedures.

• Performs with initiative and independence in the performance of assigned duties; plans, prioritizes, and completes tasks within established and required time frames.

• Develops and proactively updates financial metrics and dashboards related to procurement functions and processes under charge; develops ad-hoc reports as needed or requested.