Project Coordinator and Sales Assistant

Company Overview:

Reno Business Interiors is a boutique style contract furniture dealer that has “good design” principles at the core of its success. We are passionate about creating inspired workplaces and solving problems. Our company has been in business for over 20 years as the Northern Nevada Haworth dealer. Our longevity is a testament to our passion for the commercial interiors industry and our ability to flex with the changing times. Each member of our team is considered an equal contributor to our success and growth. As a result, we desire our employees to be collaborative and encourage a culture that is open and friendly.

Position Description:

The project coordinator is responsible for ensuring that project orders are placed accurately with timely scheduling and completion. The Project Coordinator will also assist salespeople in day-to-day activities, that help ensure that our customers get quality service. This position acts as the communication hub and point of contact for vendors, sales and project manager.

Responsibilities:

• Perform general clerical duties, such as answering phones, distributing online inquiries, scheduling vendor meetings, and filing project material resources.
• Place furniture/material orders and ensure they are acknowledged in a timely manner with accuracy.
• Reconcile order acknowledgements and invoices against CORE database.
• Initiate Proforma payments with Accounting as needed.
• Track orders to ensure product orders arrive in full and on time for installation and digitally “receive” in order management system for proper documentation.
• Coordinate with Project Manager.
• Update project information in CORE Business System and maintain meticulous project records.
• Assist in showroom product demonstrations and help keep showroom presentation ready.
• Maintain sample libraries.
• Provide excellent and professional service to customers in person, in writing, and on the phone.
• Help establish “RBI Best Practices” and Standard Operating Procedures, in order to ensure our team operates in a high level of accuracy and efficiency.
• Research products and generate quotes as requested.
• Gather information to help generate formal response documentation to Bid Proposals.
• Run errands to collect or distribute samples / products using company vehicle (as needed).
• Represent RBI at Industry and networking events. Help us to maintain representation in the community and execute RBI industry events.
• Help maintain quarterly schedule of appropriate website updates and social media.
• Maintain professional and courteous appearance and demeanor.
• Maintain a safe and clean work environment.
• Other duties as assigned.

Required Qualifications:

• Two years of sales assistant, sales order tracking, project coordination and/or management experience.
• College degree preferred.
• Must have a valid driver’s license, insurance, and safe driving record.
• Proficient with Microsoft Office programs.
• Ability to deliver excellent customer service with a high degree of professionalism.
• High level of organization and attention to detail with demonstrated prioritization skills.
• Team player and willing to assist with other duties as needed.
• Ability to work independently.
• Effective problem-solving skills and ability to share skills and knowledge with others.
• Ability to read and write checklists, reports, and correspondence.
• Ability to read and comprehend complex instructions, memos, etc.
• Industry background or prior work experience in project management, architecture, construction is a plus.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• This job requires that an employee be available in person at the office and/or job sites. Potential future remote work days possible as scheduled and coordinated ahead of time.
• Must be able to lift 40 pounds on occasion.

Company Benefits:

• 401(k) with profit sharing
• Education and/or credential reimbursement (must be approved)
• Paid time off
• Healthcare Benefit
• Flexible Schedule
• Employee Discount
• Holidays

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Experience level:

• 2 years

Schedule:

• 8 hour shift

License/Certification:

• PMP (Preferred)

Ability to Commute:

• Reno, NV 89501 (Required)

Ability to Relocate:

• Reno, NV 89501: Relocate before starting work (Required)

Work Location: In person