BUSINESS OFFICE SUPPORT SPECIALIST

Business Office

Eglin AFB

Open Position Request Number R-KK-23

CLASSIFICATION: Business Office Support Specialist; Salary TBD

GRADE: Exempt; Regular Full-Time

LOCATION: Bldg. 955, Eglin AFB, FL

ESSENTIAL FUNCTIONS: The Business Office Support Specialist will provide executive and administrative coordination to the Business Office (Finance, Accounting, Human Resources, MIS, and Contracts & Procurement.) The incumbent will be responsible for the maintenance of various Business applications to include; the manning baseline, Bucketlist and Concur. Will be required to manage time well, identify and improve processes, work well with a diverse team, and prepare advanced correspondence (letters, memoranda, reports, ext.). Strong bookkeeping and process improvement background highly desired. At times, this position will exercise judgment independently and be responsible for confidential material handling. Must have knowledge and experience with government services/contracts.

GENERAL DUTIES: Reviews information systems, and business processes to make recommendations and improvements in overall efficiency. Performs the following duties, including but not limited to;

• Data entry, generating reports, scanning/filling, archiving records.
• Research, track, and resolve missing documentation problems/discrepancies.
• Maintain confidential records using logbooks, computers, and employee files. Add new material to file records and create new records as necessary. Determines classification to filing methods.
• Eliminates outdated and unnecessary files by transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.
• Find and retrieve information from files in response to requests from authorized users.
• Assign and record/stamp identification numbers or codes to index materials for filing.
• Routinely works with HR to update pertinent company policies, training, and documentation.
• Gathers data and builds operational reports.
• Oversees daily company reports, financial analysis, or any other general administrative support as needed by the team.
• Addresses internal and external inquiries and requests related to password resets and user account issues.

OTHER DUTIES: Back-up duties include assisting with travel coordination and credit card processing. Additional duties may be assigned to support contract/mission support requirements in job-related areas. Work may require occasional overtime and travel. Must have good vocal skills and be able to work in a group/team environment.

EDUCATION/EXPERIENCE REQUIREMENTS: Applicants must possess a high school diploma or its equivalent with at least 5 years of experience in similar processes. Must be a self-starter with the ability to take initiative to work independently and in a team environment. Strong understanding of business discretion and confidential requirements. Ability to multi-task, manage time, and prioritize projects effectively. Must have a valid Driver’s License with a good driving record.

OTHER REQUIREMENTS: Must be available for occasional travel. Must be capable of working with limited supervision. Good vocal skills and writing skills. Strong computer skills, advanced in Microsoft Office Applications (Excel, Word, Outlook). Experience with Deltek Applications is highly desirable. Familiarity with Federal Acquisition Regulations (FAR), (DFARS) and (JTR) is desired. This position requires a Secret security clearance. Applicants will be subject to a security investigation and must meet eligibility requirements. The selected candidate must undergo and successfully pass a background investigation and drug test as a condition of placement into this position. Supports E-OMS operational objectives. Observes company quality, safety, environmental, security and administrative policies; supports process improvements.

WORK ENVIRONMENT: Work activities are normally performed in an environmentally controlled area in an office setting on Eglin AFB.

PHYSICAL DEMANDS: This position will the substantial movements (motions) of the wrists, hands, and or/fingers. Must be able to have close visual acuity to perform activities such as viewing a computer terminal. Requires occasional lifting or moving of heavy objects or materials weighing up to 50 lbs.

Note: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this classification. They are not intended to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.

Reliance Test & Technology, LLC is proud to be an Affirmative Action/Equal Opportunity Employer. Reliance Test & Technology, LLC is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding, or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state, or local laws. Reliance Test & Technology, LLC maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law. Any person with a disability needing special accommodation for the application process please contact Human Resources.