Salary : $67,087.44 - $103,857.12 Annually
Location : Elk River, MN
Job Type: Full Time
Remote Employment: Flexible/Hybrid
Job Number: FY24078
Department: Tenth Judicial District
Opening Date: 04/23/2024
Closing Date: 4/29/2024 11:59 PM Central
Description
The Minnesota Judicial Branch (MJB) is committed to providing fair and equal access to justice. If you share this same commitment, desire a meaningful career serving the public, and want the opportunity to make a difference for your community, consider a career with us.
The Tenth Judicial District, which includes eight counties in the Northern Suburbs of the Twin Cities Metro Area, is seeking qualified applicants for a full-time Court Operations Supervisor to join the Sherburne County Court Administration team in the Civil/Family/Probate/CHIPS in Elk River, MN.
The Court Operations Supervisor is responsible for assigning, directing, supervising, and coordinating the work of the civil, family, probate, and CHIPs division to ensure that cases are processed in a timely and accurate manner. As a Court Operations Supervisor, you will directly supervise a moderate number of staff in a Court Administrator's office in a medium county. This position requires excellent communication, the ability to analyze legal documents for content and interpret/apply statutes and court rules. This position also requires the ability to make sound, independent judgment and decisions, and deal with diverse populations including staff, judges, stakeholders, and attorneys.
This position is classified as a Court Operations Supervisor and located in the Sherburne County Government Center at 13880 Business Center Dr. NW Elk River, MN 55330, with the possibility of a hybrid work environment. Core business hours are Monday-Friday, 8:00am-4:30pm. Initial days off: Saturday, Sunday, and Court Designated Holidays.
The Minnesota Judicial Branch cares about and invests in our employees. Our comprehensive benefits package includes benefits, ten paid holidays, paid vacation leave, paid sick leave, professional development opportunities, and tuition reimbursement. The employee-paid premium for a full-time employee with single coverage is only $39.66/month for the and $13.48/month for the Dental Plan. To learn more about the benefits we offer, go and click on the Employee Benefits tab.
Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB. To learn more about working for the Minnesota Judicial Branch, watch this video.
Example of Duties
The following are examples of major job duties expected of this position:

• Processes and directly supervises the processing of civil, family, probate, and CHIPs cases filed in the assigned court, division or unit and matters relating to maintenance of financial control over receipts and disbursements and special accounts. Assigns, directs, supervises, and coordinates the work of all subordinate staff of the unit making provisions for hiring and training of such staff.
• Directs the workflow of the division to ensure that work is fairly distributed, that priority work is handled promptly and that deadlines are met; as well as delegating projects and assignments to staff as appropriate.
• Develops, recommends and implements new policies and procedures to comply with current statutes and regulations as they pertain to the division; and simplify work processes so that the division operates more efficiently.
• Performs a wide variety of complex court clerical and supervisory clerical assignments; reviews and processes legal documents, assures completeness and accuracy of court records; schedules cases, may be responsible for a specialized case processing activity such as preparing appeals; answers procedural questions for staff; works with supervisor and subordinate staff to develop and implement new procedures and responds to changes in the law.
• Interprets statutes, rules and orders and provides recommendations on procedural questions to attorneys, subordinates and the general public.
• Provides orientation to staff members regarding new rules and legislation pertinent to the division and updates appropriate manuals for current use.
• Selects, coaches, mentors, develops, and evaluates the performance of staff according to established standards.
• Work in conjunction with co-supervisors and the Court Administrator to create and foster an inclusive team environment for all staff members.
• Ability to lead, manage, organize, and meet deadlines of projects as assigned by manager
• Communicate effectively with parties, court staff, judges and judge teams, justice partners, attorneys, and other stakeholders.
• Maintains employee personnel records and time sheets; actively involved in all aspects of performance management including hiring, on-boarding and discipline for the division.

Typical Qualifications
Education and Experience

• Graduation from high school, or equivalent
• 3-5 years experience as a Court Operations Associate, Leadworker II or similar position

*Any combination of training and work experience which indicates possession of the knowledge, skills, and abilities listed below.
Knowledge, Skills and Abilities:

• Thorough knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the civil, family, probate, and CHIPs case types.
• Thorough knowledge of the organization, operation, function, and scope of the authority of the court or activity to which assigned.
• Considerable knowledge of effective supervisory and management techniques.
• Considerable knowledge of the automated court information system.
• Ability to make work decisions in accordance with law, regulations, and departmental policies and procedures.
• Ability to maintain a variety of records and prepare reports.
• Ability to establish and maintain effective working relationships with others within and outside of the Judicial Branch.
• Ability to work in a fast paced, high-volume environment, and to show flexibility as necessary and cover for other areas as needed.
• Ability to deal with confidential and sensitive matters including performance issues in a diplomatic and professional manner,
• Ability to adapt to a constant changing environment along with the ability to lead and motivate staff through these changes.
• Ability to plan, assign, and supervise the work of subordinate employees engaged in a variety of court activities.
• Ability to express ideas concisely and clearly, both orally and in writing.
• Ability to understand and follow oral and written instructions

Preferred Qualifications:

• Possession of a bachelor's degree from an accredited college or university in education, information technology, court administration, public or business administration, behavioral science or a closely related area, and considerable experience in a trial court and/or training environment, or equivalent combination of directly related experience and education.

Working Conditions
Work is performed primarily in an office-setting, a public counter and/or in a courtroom.
Supplemental Information
Instructions to Apply :
Please apply for this position online by clicking the Apply link near the top of this page. (For instructions on creating and submitting your online application, click on the How to Apply link in the left-hand menu at the top of this page).
All employment offers may be rescinded if the required criminal background check identifies job related convictions.
Contact Information :
Please contact the Tenth District Human Resources Department with questions regarding this posting via email at 10thDistrictHumanResources@courts.state.mn.us.

It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at 10thDistrictHumanResources@courts.state.mn.us.

The Minnesota Judicial Branch is an Equal Opportunity Employee. It is the policy of the Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.
The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family's wellbeing. We also offer many opportunities for your continued career growth through development opportunities, supporting your long-term success at the branch.
We are proud to offer these benefits to compensate our employees for the excellent work they do for the cause of justice in Minnesota.
Our wide-ranging benefits package includes the following components:
Health & Wellness
Medical Insurance

• The employee-paid premium for the is only $38.50/month for a full-time employee with single coverage, or $262.66 for family coverage
• Employees can choose from three different carriers: Blue Cross/Blue Shield Minnesota, Health Partners, or Preferred One
• The and the for the Advantage Health Plan are on the State Employee Group Insurance Program (SEGIP) site
• helps employees manage weight loss and reduce risk factors for type 2 diabetes, and , a benefit that reduces out-of-pocket costs for diabetes-related medical treatment
• Employees may also choose a
• Pharmacy benefits provided by CVS Caremark

Dental Insurance

• The employee-paid premium for this plan is only $13.50/month for a full-time employee with single coverage, or $55.40 for family coverage
• Employees can choose from two carriers: or the
• The and the are on the State Employee Group Insurance Program (SEGIP) site

Vision Insurance

• The employee-paid premium for this plan is only $5.76/month for a full-time employee with single coverage, or $16.54 for family coverag
• Additional information on can be found on the State Employee Group Insurance Program (SEGIP) site

Pre-Tax Spending Accounts

• Contributions to pre-tax accounts are taken from your paycheck before taxes are deducted, and since you pay less in taxes, your net income may be increased.
• Use to pay eligible medical and dental expenses, eligible dependent day care expenses, and transit expenses including parking and bus passes. Other benefits may vary by location.

Basic and Supplemental Life Insurance

• Accidental Death & Dismemberment (AD&D)
• Short Term Disability
• Long Term Disability

Paid Sick Leave

• Eligible full-time employees accrue sick leave at four hours per two-week pay period
• Sick leave may be used for purposes such as medical and dental appointments, maternity leave, illness or injury for certain family members

Retirement Benefits
Pension

• In addition to your contribution, the Minnesota Judicial Branch contributes 6.25% of your annual salary to your pension, administered by the Minnesota State Retirement System (MSRS). Employees are fully vested in their pension after three years of employment at MJB.

Voluntary Deferred Compensation Plan

• Retirement saving plan in addition to your pension plan

Health Care Saving Plan

• Post-employment health care saving plan that can be used to pay for medical expenses

Work & Life Balance
Paid holidays

• 11 paid holidays, including New Year's Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Day
• Additional floating holidays may also be offered

Paid vacation leave

• In addition to paid sick leave, employees accrue generous paid time off that increases with years of service.

Paid Parental Leave

• Eligible employees may receive up to six weeks of paid time off following the birth or placement of a child.

Employee Assistance Program

• Our no-cost provides health coaching, worksite wellness initiatives, financial planning assistance, and several free counseling sessions for personal or professional use for employees and their families.

Additional Benefits
Public Service Loan Forgiveness

• This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service.
• You can learn more about this program from the and the

Professional Development

• Participation in conferences, cohort developmental programs, and other educational offerings
• Tuition reimbursement program

Eligibility for is determined by employment status (i.e. full-time, part-time, intermittent, or temporary) as well as other job details (e.g. bargaining unit, supervisory status, etc.). Please ask Human Resources or the hiring contact about benefits at any time during the application process.
01

Please tell us about your HIGHEST level of education (select one):

• High School Diploma or GED
• Some College
• Associate's Degree (related field)
• Bachelor's Degree (related field)
• Master's Degree, Juris Doctorate Degree, or Higher
• None of the Above
• Other

02

How many years of experience do you have working in a legal environment? (example but not limited to law firm, law enforcement department, county attorney, corrections, etc.)(select one)

• None
• Less than 1 year
• 1-2 years
• 3-5 years
• 6 years

03

Indicate the amount of supervisory experience you have, if any.

• None
• Less than 6 months
• 6 months to 1 year
• 2-4 years
• Over 4 years

04

Please describe your supervisory experience indicated above.
05

Have you been trained in and used the Minnesota Court Information System (MNCIS)? (select one)

• None
• Read only
• Data entry/update (limited experience)
• Data entry/update (moderate experience)
• Data entry/update (advanced)

06

What knowledge, skills and abilities do you have that make you the best candidate for this position?
Required Question