Faculty Administrative Coordinator

Dean of the Faculty Office

Reed College seeks a highly organized and customer service oriented Faculty Administrative Coordinator. This position will support the Economics, History, Sociology, academic departments and the Division of History and Social Sciences. The Faculty Administrative Coordinator performs varied and complex administrative and technical duties to support college-wide policies, procedure and functions. This position reports to the Associate Dean of Academic Operations.

Reed College offers an exceptional benefits package, including comprehensive medical and dental insurance, 403(b) retirement plan with a 10% employer contribution (after one year of service), educational assistance for employees and their children, 22 days of paid vacation, paid holidays, half-day Fridays in the summer, and many other campus amenities. This position is full-time, in-person, non-exempt, with work hours from 8:30 a.m. to 5:00 p.m. with a one-hour unpaid lunch, although some night and weekend work may be required in this position.

This is not a remote position. The starting pay for this position is $24.00-$26.00/hr; salary offers are dependent on experience and are determined in conjunction with an internal pay equity assessment.

Who You Are

• You take pride in your organizational skills and are able to prioritize tasks when you have competing demands (people, departments, etc.).
• You pay close attention to detail and have exceptional time management skills.
• You are comfortable working with new technologies and teaching others how to use them.
• You are able to identify areas of policy or systems that need improvement and you work with others to accomplish this.
• You are able to work with varying personalities including students, staff, faculty, and the public with empathy and efficiency.
• You have experience with event planning and budget management.
• You work well under pressure and have the ability to diffuse difficult situations.
• You pride yourself on maintaining a high level of confidentiality.
• You have effective communication skills, both verbal and written.

What You Will Do

• Provide administrative support on a daily basis to faculty, students and other members of the Reed community. Respond to a wide variety of requests for information from internal and external entities
• Assist with administering and tracking critical processes and procedures that support student academic progress and success
• Help create and maintain a positive, supportive, and accessible climate for students, staff, and faculty
• Respond to students in need or crisis, stay current with campus resources and refer students as needed
• Coordinate the logistics of departmental/divisional events and assists in the execution of large events, such as conferences
• Coordinate or assist in the preparation and execution of departmental budgets. Process disbursements, P-card reconciliation and approval, and other related accounting tasks
• Hire and supervise student employees

Minimum Qualifications

• 2 years of experience in an administrative role

Reed College is committed to building a culturally inclusive community and a work environment that respects and inspires every person. Your unique skills, work history, cultural contributions, and lived experiences are essential to building this community. Members of historically marginalized groups including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ community, those who have served in the military, and members of other underrepresented communities are invited to apply.