Duties and Responsibilities

• Anticipate needs and proactively bring together appropriate people and resources to support the Legal Manager & Paralegal in addressing issues.
• Handle confidential information pertaining to company operations and legal issues.
• Format, draft, input, and edit correspondence, reports, and legal documents.
• Maintain legal databases, including, but not limited to CSC, Contract Insight, Salesforce, Sharepoint, Esker, RiskPartner, UPS, and the processing of expenses
• Process and maintain executed contracts and spreadsheet of outside counsel legal invoices.
• Handle and file annual reports for various business entities.
• Maintain departmental files.
• Review and summarize miscellaneous reports and documents; prepare background documents as necessary.
• Receive and screen communications to Legal Manager & Paralegal, including telephone calls, mail and emails; Use independent judgment to prioritize, channel and facilitate communication.
• Independently respond to letters and general correspondence of a routine nature.
• Attend and arrange meetings; take minutes as necessary.
• Review and process legal invoices for payment.
• Create templates for various legal documents (contracts, letters, and others).
• Maintain and keep current all Certificates of Insurance for franchise locations.
• Maintain company minute books.
• Maintain intellectual property portfolio filing system.
• Assist the Legal Department with litigation matters and Class Action matters.
• Handle Garnishment Service of Process and Franchise Suit Service of Process. Send indemnification notification to Franchisees.
• Handle the processing and coding of all departmental expenses for the Legal Department.
• Assist in drafting policies and procedures.
• Maintain manuals for Legal and Compliance.
• Communicate with senior management, internal and external personnel and departments and franchise Red Roof property owners.
• Anticipate needs and proactively bring together appropriate people and resources to support the Legal Manager & Paralegal in addressing issues.
• Handle confidential information pertaining to company compliance issues.
• Perform other duties as assigned.

Qualifications
• Associate's degree or equivalent work experience required.
• 3-5 years of legal experience preferred
• Must have exceptional customer service,verbal and written communication skills.
• Must be fluent in proper English usage, spelling, grammar, and punctuation; Knowledge of business correspondence formatting is strongly preferred.
• Basic mathematical computations, accounting and record-keeping skills are strongly preferred.
• Proficiency in MS Office (i.e. Excel, Word, PowerPoint, Outlook, etc.) required.
• Knowledge of standard office administrative practices and procedures, including the use of standard office equipment required.
• Must be able to perform technical, specialized, complex, and difficult office work requiring the use of independent judgment.