Description
Accounting Associate Accounts Payable
Reports to:
Finance Manager
Organizational Peers;
Finance Department
Direct Reports;
None
Pay Scale;
$23-$29 DOE
Job Summary;
Employee will effectively administer Accounts Payable and reports in such a way as to be accurate and instill employee confidence in the processes. To maintain accurate accounts payable files for multiple companies while paying vendors in a timely manner. Accurate coding and create monthly invoices for payment.
Performance Requirements;
Knowledge;

1. Knowledge of organizational policies, procedures, and systems.
2. Knowledge of the English language to include rules of composition and grammar; spelling; punctuation; sentence structure and content; and of word meaning.
3. Intermediate knowledge of Excel and Word.
4. QuickBooks, OnePoint and Outlook knowledge is a plus

Skills;

1. Skill in establishing and maintaining effective working relationships with other employees, patients, organizations and the public.
2. Detail oriented and performance driven.
3. Exceptional communication, problem resolution and organizational skills.

Abilities;

1. Ability to maintain strict confidentiality.
2. Ability to work under pressure, communicate and present information.
3. Ability to identify problems, recommends solutions, organize and analyze information.
4. Ability to use Athena EMR, QuickBooks and OnePoint tracking software
5. Capable of prioritizing job duties and working independently.

Major Duties and Accountabilities:

1. Accounts Payable

• Match invoices to approved purchase orders, check requests and/or corresponding backup
• Code invoices to proper GL account and cost center
• Enter invoices and check requests into accounting system
• Process weekly accounts payable check
• Verify employee expense reports, process expense payment checks
• File paid invoices and maintain vendor files
• Reconcile vendor accounts monthly
• Create MSA pass thru invoices as needed
• Reconcile monthly benefit invoices with one point
• Process Refund checks, Insurance and Patient
• Reconcile Bank Statements; scan to the accounting drive
• Audit credit card receipts reconcile credit card statement.
• Maintain vendor W-9 file
• Create and submit bi-annual Escheating report and payment
• Create and submit annual 1099's
• Act as backup for Materials Management back door coverage as needed Act as backup for Payroll processing and all other payroll duties as the need arises
• Bank deposit runs as needed

1. General Accounting

• Reconcile daily patient payments to actual cash received and prepare bank deposits as needed
• Assist with monthly Finance department close process
• Maintain fixed asset listings
• Assist with annual financial and government audits and tax return preparations for all companies
• Assist Finance Manager and/or CFO with special projects as needed
• Perform other duties as required

Position Competencies:

1. Role model for organization's core values
2. Customer Service: Demonstrates the highest standards for friendly, courteous and caring interaction with patients, physicians, customers, and fellow employees.
3. Analytical
4. Organization and presentation abilities
5. Professional presence
6. Coaching and teaching/Development of staff
7. Communication Demonstrates ability to accept and understand instructions, expresses self clearly and concisely.
8. Adaptability/Flexibility Demonstrates the ability to cope with pressure, grasp new ideas and methods, and adjust responses to meet the changing work environment.
9. Independence/initiative Demonstrates reliability, follow-through, ability to work with minimum supervision, and desire and ability to accept additional responsibilities.
10. Confidentiality
11. Emotional Intelligence Maintain basic emotional and social competencies to include self-awareness, self-regulation, motivation, empathy, and social skills.

Job Qualifications:
Equipment operated ; Standard office equipment including computers, faxes, copiers, printers, telephones, calculators etc.
Education/Experience: High School Diploma or equivalent. Job requires previous accounting or bookkeeping experience of at least 2-5 years. A requirement of previous Accounts Payable experience is needed, previous payroll experience is preferred.
Physical: Position is in a well-lighted office environment. Job involves sitting approximately 90 percent of the day and walking or standing the remainder.
I am able to perform these tasks without accommodation. Yes No
If no, list required accommodations:
I have read and understand the above job description, and I accept all the responsibilities of the position.
Employee's signature Date
Responsibility for Review and Maintenance:
Date Initiated: 2018
Date Revised: 04/8/2024