Through interactions with real estate professionals, clients, escrow companies and property management companies, the Transaction Coordinator is responsible for maintaining escrow files and the coordination and processes of all information and legal documentation pertaining to the sale and escrow of each home, possess strong working knowledge of CAR (California Association of Realtors) contracts and disclosures. This position is also responsible for assisting/providing back up with other general office administrative duties. Responsibilities include:

· Help coordinate files for sales associates for all required documents.

· Monitor all files for all required signatures, documents, and dates ensuring that files are maintained in an organized and thorough manner.

· Review and approve all documents in a file to ensure file is complete and in compliance prior to close of escrow in a timely manner.

· Send reminders to sales associates of contingencies and other items that are due on each file.

· Input and monitor each escrow’s information in real estate databases for tracking purposes, (i.e., contingency dates, contact information, opening and closing dates).

· Strong working knowledge of CAR (California Association of Realtors) contracts and disclosures.

· Assist or request from sales associates, assistants, and transaction coordinators with needed documents.

· Provide daily office updates of new, pending and closed escrows ensuring effective communication with the Office Administrator and Brokerage Manager.

· Provide backup to other company Transaction Coordinators and the Front Desk personnel when needed.

· Assist with other general administrative duties when needed.

Qualifications include:

· Real Estate experience required, transaction experience strongly preferred, California Real Estate License preferred or willingness to acquire.

· Excellent verbal and written communication skills

· Able to juggle a high volume of files in a fast-paced environment, with multiple priorities and deadlines without sacrificing quality, an eye for detail/proofing, and being proactive.

· Strong working knowledge of ZipForms and Docusign preferred.

· Strong working knowledge of MS Office skills (Word, Excel, PowerPoint, Outlook).

· Ability to interact successfully with both internal and external customers at all levels.

· Strong administrative skills including accurate data entry, consistent attention to detail.

· Strong working knowledge of real estate databases