re:fab is Hiring an Office Assistant-FULL TIME Near New Bedford, MA
OFFICE ASSISTANT/Project Coordinator We are seeking to add an initiative-taking Project Coordinator to our team. The Project Coordinator will be responsible for scheduling estimators and project managers' schedules to meet with clients on all remodel projects, as well as tracking turnaround to ensure all proposals are submitted within the required time frame. They will manage internal reports to ensure timelines and required documents are reported. They are a key player in making and maintaining relationships with clients, subcontractors, and vendors. The Project Coordinator will also be required to help write and proof project proposals, therefore must be well-written and feel confident representing re:fab in a professional manner. Responsibilities:
Scheduling & daily management for all remodel projects
Management of estimator's & project managers schedules
Detailed tracking of all renovation project leads and ensuring timely turnarounds
Tracking and approving job set-up documentation
Communication with clients, estimators, project managers, sales reps, and subcontractors, all while building and maintaining these relationships
Transfer of information across multiple departments
Incoming company calls
New lead & miscellaneous data entry
Out of office coverage
Troubleshooting and rescheduling
Negotiating with vendors for labor and materials
Proposal writing and proof reading
Tracking and assistance with proposal revisions
Creation of project presentations and proposal packages
Qualifications:
Computer and Microsoft Office proficient. Must be skilled in Excel, Word, and PowerPoint.
Friendly and professional customer service skills
Phone etiquette and effective communication & writing skills
Organization
Ability to multi-task
Organization skills, including time management, delegation, prioritization, and multitasking
Confidence to make judgement calls
Relationship-building skills
Ability to distinguish needs of individual clients
Ability to work in a face-paced & growth mindset environment
Are you ready for a new & exciting opportunity? If you are:
Energetic
Goal oriented
Motivated
A good listener
Coachable
Team-oriented
Then re:fab wants to talk with you Our Project Coordinator will enjoy:
Competitive pay
Health & Dental Insurance
Company Sponsored Life Insurance
Company 401K program
Career advancement opportunities
On-going company support
Laptop and cell phone
Mission Statement re:fab is committed to consistently delivering an authentic experience to all who touch our organization through the services and solutions that we provide Guiding Principles