Salary Range: Grade 10: $51,183.33 - $65,338.50/year
Job Type:
Job Number: CL22-00278
Location: Orange, CA
Division: Enrollment and Support Services Division/SCC
Closing: 5/27/2022 5:00 PM Pacific
Job Description
CLASS SUMMARY
Under direction, coordinates, performs and assists in planning, organizing and providing work direction for a wide variety of specialized and complex clerical duties related to admissions, registration, evaluation, residency, attendance and maintenance of student records; serves as a primary reference source to public and/or staff; assists in the resolution of difficult problems; works with a high degree of independent judgment; assumes and performs related duties as required.
REPRESENTATIVE DUTIES
Resolves problems as a primary resource person; assists with planning, organization and direction of office workload; assists in staff training and participates in the hiring of hourly classified and student assistants; evaluate incoming transcripts for overall units, course equivalency for prerequisites, transfer certification (IGETC & CSU) and degree requirements; interprets and assists counselors and students with course equivalencies for special programs and procedures; coordinates and participates in the maintenance and utilization of current and past student transcripts, individual student records, and ID numbers; direct the distribution, collection and correction of Positive Attendance forms and data; enters and audits the data, as needed; assists in ordering distributing and collecting of class rosters and grade sheets; coordinates the processing and reviewing of admissions applications and other related documents; checks for completeness, accuracy and conformance to standards; evaluates and determines residency requirements according to state and federal regulations; interprets residency legislation to resolve complex visa and amnesty problems; directs and provides admissions and registration and enrollment support for a variety of special programs, academies, and Early Decision, as appropriate, collects and accounts for fees of specialized programs; develops and maintains accounting records of charges and payment for fee collection within special programs, including debits, credits, waivers and fees of individuals or groups; serves as liaison with computer center to develop reports; directs scheduling of staff function, including counter and phones; coordinates dissemination of accurate information regarding office, district and state procedures and regulations to the public, students and staff; assists with coordination of microfilm and optical imaging of records for storage and use; assists in the development of support systems for admission, attendance, residency, transcripts, registration and special programs.
ORGANIZATIONAL RELATIONSHIPS
This position reports to designated Administrator/Manager.
Job Qualifications
MINIMUM QUALIFICATIONSTraining and ExperienceAny combination of training and/or experience equivalent to a high school diploma and three years of responsible records experience including experience with college admissions/records preferred, business math; experience in directing group activities.
Knowledge and AbilitiesThorough knowledge of: English usage; principles of public relations; student record systems; business or technical math; modern office methods, procedures, terms and equipment; rules and regulations, procedures, and policies of the college, and relevant county, state and federal regulations.Ability to: Perform work involving judgment, accuracy, and confidentiality; establish and maintain effective relationships with others; understand, interpret, and explain district policies and procedures regarding admission, registration and evaluations; make arithmetic calculations; perform typing and keyboarding tasks accurately; utilize related PC programs; communicate clearly and concisely, orally and in writing.
EEO STATEMENT
The Rancho Santiago Community College District (RSCCD) is an equal employment opportunity employer and prohibits discrimination and harassment based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.SELECTION CRITERIAApplication ScreeningIn addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interviews:

• Education experience (breadth and depth)
• Work experience (breadth and depth)
• Demonstrated ability to work cooperatively with others
• Bilingual ability (if needed)
• Demonstrated experience in working with diverse socio-economic communities
• Professional growth activities
• Specialized skills training
• Leadership skills
• Written and/or oral communication skills
• Presentation
• Problem Solving

Based upon the information presented on the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and an oral interview. Meeting the minimum requirements of the position does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements and are deemed most competitive amongst the applicant pool to proceed. InterviewApplicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:

• Oral communication skills
• Presentation
• Problem solving skills

A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure the correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants. The District will make reasonable accommodations for applicants with disabilities. Applicant should contact Recruitment in the Human Resources Office for assistance.Application ProceduresAll applicants are required to submit a completed Rancho Santiago Community College District online application by the position's closing date. Human Resources will review all applications for completeness, and only complete application packets will be forwarded to the screening committee for further review.
A Complete Application Packet Must Include the Following:

• RSCCD Online Application
• Resume - details all relevant education, training, and other work experience

Foreign Transcripts: Education completed outside of the United States must be deemed equivalent to that gained in the conventional/accredited United States education programs to be considered for the satisfaction of minimum qualifications. Foreign transcripts must be translated and evaluated by the National Association of Credential Evaluation Services (NACES), a United States based credentials evaluation service. Conditions of EmploymentSelected candidate(s) is required to complete the following prior to employment as part of the onboarding process:

• Present original documents for proof of eligibility to work in the United States (by in-person appointment in Human Resources)
• Provide a certificate of Tuberculosis Exam
• Fingerprints (by a Live Scan Agency at the candidate's expense and clearance must be received prior to first day of employment)
• Provide a valid COVID-19 Vaccination Card

To apply, please visit https://www.governmentjobs.com/careers/rsccd/jobs/3524839/admissions-and-records-specialist-iii
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