Location : Santa Ana, CA
Job Type: Full-Time/Bilingual, 40 hours/week; 12 months/year
Job Number: CL24-00853
Division: Santa Ana School of Continuing Education
Opening Date: 04/19/2024
Closing Date: 5/10/2024 5:00 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: California School Employees Association 579
Start Date: Contingent upon the Board of Trustee's approval.
Site: Centennial Education Center
2023 CSEA Annual Salary: Grade 10: $56,429.63 - $72,035.70/year
Work Schedule: Monday-Thursday 8:00am-5:30pm, Friday 8am-12pm
Bilingual Pay Differential: 2.5% Pay Differential (Spanish or Vietnamese)
Position Details: Two (2) Full-Time Positions
Job Description
CLASS SUMMARY
Under direction - performs difficult and specialized clerical work requiring detailed knowledge of a department's procedures, policies, and precedents; supplies information involving facts and interpretations; initiates and completes difficult tasks independently; assumes responsibility for special projects and prepares related reports; assists in research for special reports; may lead and coordinate the work of clerks of a lower grade; assumes responsibilities for execution of projects without close review; interprets rules and procedures in supervisor's absence with supervisor's approval; coordinates clerical work-flow among office staff; prepares complex documents; assumes and performs related duties and responsibilities as required.
REPRESENTATIVE DUTIES
Coordinates the processing, recording and filing of a variety of documents involving administrative procedures; maintains cost records and complex attendance or other statistical records; assumes responsibility for a specific clerical function or specialized unit of a department where knowledge of the departmental operation is fundamental and where its impact on the public is substantial; performs technical work requiring a thorough knowledge of departmental policies and procedures; assists in the development of District procedures and policies relative to the assignment; handles difficult and complex public relations; coordinates data for computer input related to continuing and special projects; may perform sub-professional administrative duties as assigned; may lead and coordinate the work of clerical assistants; may maintain schedule or calendar for a number of workers; updates schedules and catalogues; may coordinate office work flow. Bilingual ability in Spanish or Vietnamese is required.
ORGANIZATIONAL RELATIONSHIPS
This class reports to designated supervisor or director and may be responsible for determining work flow to lower grade clerks or for resolving factual or procedural questions.
KNOWLEDGE AND ABILITIES
Thorough knowledge of: office machines and filing systems; modern office practices and procedures, departmental practices and procedures as well as College rules, regulations, programs and policies; suitable or designated formats for presenting reports.

Ability to: make decisions in accordance with laws, ordinances, regulations and established procedures of the department; establish and maintain effective public relations; prepare accurate financial and statistical reports; operate office equipment including, personal computer terminal and a variety of word processing/business applications.
Job Qualifications
MINIMUM QUALIFICATIONS
Training and Experience
High school diploma or equivalent and any combination of training and/or experience equivalent to four years of progressively responsible experience in general clerical work including one year in work involving some independent responsibility for a clerical activity.
ABOUT RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT
Rancho Santiago Community College District (RSCCD) is one of the most established districts in the state and has been in operation for nearly 50 years. Located in the heart of Orange County, it is one of the largest of California's 72 community college districts, based on the number of credit and non-credit students. RSCCD encompasses 25 percent of Orange County's total area and serves a population of more than 700,000 residents in the communities of Anaheim Hills, Orange, Santa Ana, Villa Park, and portions of Anaheim, Costa Mesa, Irvine, Fountain Valley, Garden Grove, Tustin, and Yorba Linda. The District includes Santiago Canyon College and Santa Ana College, as well as the Centennial and Orange Continuing Education Centers, the Digital Media Center, Joint Powers Fire Training Center, the Orange County Sheriff's Regional Training Academy, the College and Workforce Preparation Center, and the District Operations Center. RSCCD's three (3) auxiliary Foundations are actively involved in supporting both community and campus programs.
EEO STATEMENT
The Rancho Santiago Community College District (RSCCD) is committed to the concept and principles of staff diversity and equal employment opportunity by prohibiting discrimination based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics. Applications from all persons interested in the position are encouraged.
SELECTION CRITERIA
Application Screening
In addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interviews:

• Education experience (breadth and depth)
• Work experience (breadth and depth)
• Demonstrated ability to work cooperatively with others
• Bilingual ability in Spanish or Vietnamese
• Demonstrated experience in working with diverse socio-economic communities
• Professional growth activities
• Specialized skills training
• Leadership skills
• Written and/or oral communication skills
• Presentation
• Problem Solving Skills

Based on the information presented in the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and an oral interview.
Meeting the position's minimum requirements does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements and are deemed the most competitive in the applicant pool.
Interview
Applicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:

• Oral communication skills
• Presentation
• Problem-solving skills

A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure the correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants. The District will make reasonable accommodations for applicants with disabilities. Applicants should contact Recruitment in the Human Resources Office for assistance.
Application Procedures
To ensure full consideration, all applicants must submit a complete Rancho Santiago Community College District online application that includes the items listed below by the position's closing date. Recruitment will review all applications for completeness, and only complete application packets will be forwarded to the screening committee for further review.
A Complete Application Packet Must Include the Following:

1. RSCCD Online Application
2. Resume - details all relevant education, training, and other work experience

Foreign Transcripts: Education completed outside of the United States must be equivalent to that gained in the conventional/accredited United States education programs to be considered for the satisfaction of minimum qualifications. The ,a United States-based credentials evaluation service, must translate and evaluate Foreign transcripts.
Conditions of Employment
The selected candidate is required to complete the following before employment as part of the onboarding process:

1. Present original documents for proof of eligibility to work in the United States.
   
2. Provide a certificate of Tuberculosis Exam.
   
3. Fingerprints (by a Live Scan Agency at the candidate's expense, and clearance must be received before the first day of employment)

Full-Time Classified Benefits
Permanent employees who work 20 or more hours per week. For a detailed Benefits summary, click

• Comprehensive Medical, Dental, and Vision
• Group Term Life Insurance
  • 1 X Annual Salary
• Life Insurance-Voluntary Supplemental Life Insurance
• Optional Voluntary Plans
  • Hyatt Legal Plans
• Additional Voluntary Plan
  • MetLife, Auto, Home, and Pet Insurance
• Tax Sheltered Annuities
• Leaves
  • Vacation Leave - Days are earned per
  • Sick Leave - Twelve (12) days of absence for illness or injury with full pay for a fiscal year of service.
  • Jury Duty
  • Bereavement Leave
  • Personal Necessity Leave
  • Maternity Leave
  • Military Leave
  • Family Leave
  • Parental Leave
  • Participation in School Activities of Children Leave
  • Holiday Leave
    • For the complete list of paid holidays per fiscal year, click:

Pension Plans

Part-Time Classified Benefits
Permanent employees who work 19 or less hours per week.

• Holidays, sick days, and vacations are earned per
• Pension -
• Prorated Holiday Leave
  • For the complete list of paid holidays per fiscal year, click

Short-term/Substitute Benefits
Non-permanent temporary employees.

• Medical - The District provides HMO Single medical and dental coverage for employees who work 30 or more hours per week for three (3) consecutive months.
• Pension -