Salary : $31,604.28 - $43,703.18 Annually
Location : (Metro Square) Saint Paul, MN
Job Type: Unclassified (Temporary)
Job Number: 2024-00418
Department: 24G01-Prop Rec & Rev/Elections
Opening Date: 05/20/2024
Closing Date: 5/31/2024 11:59 PM Central
Basic Function

Ramsey County Elections is seeking candidates for limited duration positions with a starting of May/June 2024 until December 31, 2025.
The basic functions of this position are to perform clerical support functions relating to the administration of elections including processing, analyzing and maintenance of voter registration and absentee voting documents, public contact, and general office services; and to perform related duties as assigned. (This is the entry-level class in the Clerk series. It provides an opportunity to gain the knowledge and skills that are needed to function at the higher levels of the Clerk series.)
The specific roles of Clerk in Elections are:

Voter Registration
Some of the work in this area includes:

• Processing and analyzing voter registration documents using the statewide voter registration system.
• Investigating and resolving issues of simple to moderate complexity with incomplete or improper registrations. Escalating unresolved issues to supervisor.
• Providing election related information to the public by telephone, and in person at a customer service counter.
• Collecting data, compile, and analyze statistics related to various election activities.

Absentee voting
Some of the work in this area includes:

• Reviewing and processing absentee ballot applications and related documents using the statewide voter registration system.
• Investigating and resolving issues of simple to moderate complexity with incomplete or improper absentee ballot applications. Escalating unresolved issues to supervisor.
• Providing election-related information to public by telephone, and in person at a customer service counter.

Voting System and Warehouse
Some of the work in this area includes:

• Preparing and completing orders for delivery and pick up according to schedule.
• Completing logic and accuracy testing for various technologies used to conduct elections.
• Safely operating and maintaining warehouse equipment.

Hours/Schedule:
Work schedules may range from zero to forty hours per week, hours are not guaranteed and will vary. Full time work 6 to 8 weeks before an election and potential special projects. Hours will fluctuate and will include some evening and weekend hours.
***The position is currently approved through 2025, depending on elections needs. Limited duration, unclassified positions, may become benefits eligible based on your schedule.***
The current vacancies are in Property Tax, Records, & Election Services department. The eligibility list created by this vacancy may be used to hire other vacancies in the department or County.
If an internal candidate is selected, salary will be set in accordance with the personnel rules (i.e., promotion, transfer, or voluntary reduction).
To view or print a copy of the complete Ramsey County job (class) description for this position go to: Job Descriptions. Once at this page, you can browse the alphabetical list or search for a job description.
Examples of Work Performed

1. Perform duties relating to forms and records maintenance such as gathering documents and information to establish, maintain and update files; searching files for information; maintaining departmental records and statistics; opening, maintaining and closing case files; and recommending new forms or other revision of existing forms. Depending on assignment, duties may involve the maintenance of or retrieval of information from electronic data files by operating computer terminals.
2. Perform public contact duties such as receiving and routing phone calls; responding to complaints, inquiries and service requests by phone and in person; directing clients or visitors to proper locations; assisting the public in completing forms; scheduling appointments for clients or staff; and assigning service requests to program units or staff in accordance with established guidelines.
3. Perform general office services to include opening, sorting and distributing mail and preparing outgoing mail; preparing and sending form letters and composing routine letters; photocopying documents; and related duties.
4. Perform budget maintenance or payroll duties such as preparing or verifying timesheets or payrolls; maintaining inventories of office supplies; preparing, checking or processing reimbursements, requisitions, purchase orders and accounts payable forms; preparing, checking or processing bills to patients, clients or other agencies; receiving and receipting for cash; and maintaining and balancing accounts in accordance with office bookkeeping practices.
5. Perform clerical functions peculiar to the unit to which assigned which may involve duties relating to checking, verifying, processing or distributing forms, records, computer print-outs, documents, and payments.
6. May receive, sort and distribute mail and perform other messenger work as required.
7. May perform typing assignments incidental to the primary clerical functions performed.
8. Perform duties relating to the production of correspondence and other written materials, such as gathering, collating and packaging items for distribution.

(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position's management approved work schedule is required.)
ESSENTIAL FUNCTIONS : 1, 2, 3, 5, 8.
Minimum Qualifications
Education: High school graduation or equivalent.
Experience: None.
Substitution: None.
Certifications/Licensure: None.
Exam/Screening Process Information

Exam/Screening
Applicants who meet the minimum qualifications for this position will be forwarded to the hiring department/manager for consideration for these limited duration, unclassified positions. Candidates appointed to limited duration, unclassified positions may become eligible for benefits based on schedule. There is no guarantee of employment beyond the anticipated end of this assignment.
Unclassified positions:
This is an unclassified, at-will position, holding a confidential relation to the department head or elected official. This position requires an open screening and selection process. There is no exam for this unclassified, at-will, position. All applicants who meet the minimum qualifications will be forwarded to the department for consideration. Please read below for further instructions.
Definition of Unclassified from the Ramsey County Personnel Act:
Subdivision 1. General. "The appointing authority may discharge employees in the unclassified service with or without cause. Employees in the unclassified service have no right to a grievance appeal from discharge or other disciplinary action under sections 383A.281 to 383A.301. An employee in an unclassified position shall not have tenure but shall be entitled to all benefits associated with tenure such as vacation leave, sick leave, health insurance, and other benefits as determined by the county board."
Veteran's Preference: Does not apply for unclassified positions
Criminal Background Checks: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.

E-Verify Participation: Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.

Equal Opportunity Employer: Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin. Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of our workforce.

To print a paper application for this posting click Paper Application . You will need to print this posting and answer the supplemental questions associated with this exam and submit them with your completed paper application.

For further information regarding this posting, please contact
Ramsey County provides a wide range of employee benefits to support health, well-being, and work/life balance. Benefits eligibility can vary depending on union status/contract language. A summary of benefits is provided below. Detailed information is available for review at

• Medical, dental and vision insurance
  • The County contributes a bargained percentage to the medical and dental monthly premium
  • Employees choose from four enrollment tiers: Single, Employee legally married spouse, Employee Child(ren), Family
  • Blue Cross Blue Shield Medical insurance - three plan options including a High Deductible Plan with a Health Saving Account offered. Earn up to $20/month in electronic gift cards for each enrolled employee or spouse for wellness activity
  • MetLife Dental Insurance - two plan options offered
  • VSP Vision Insurance - Advantage Plan offered

• Pre-tax Benefit Program
  • Pre-tax medical, dental, vision monthly premium deduction option
  • Dependent and Health Care Flexible Spending Accounts
  • County monthly contribution to a Health Savings Account for employees who elect the High Deductible medical plan

• Paid time off
  • Vacation hours, accrued based on years of service, ranging from 12 to 25 days per year (pro-rated for part-time employees)
  • 11 scheduled holidays and one floating holiday
  • Up to three weeks of 100% paid parental leave, plus additional use of sick time as noted below
  • Sick hours accrued at a rate of three weeks per year, which can be used for medical and dental care; injury or illness for you, your spouse or children; the birth or adoption of a child (up to 80 hours) or the death of a family member (up to 40 hours)
  • Wellness incentive allows conversion of unused sick time to vacation or pay

• Retirement benefits
  • Pension - The county contributes at least 7.5% of your salary to your pension, depending on bargaining unit. Unlike other retirement investments, pension payments are a lifetime benefit once you start collecting payments
  • New employees become vested after five years. For the Police and Fire union, employees are vested after 10 years
  • Deferred compensation - 457(b) account with employer match
  • Health Care Savings Plan - all benefits-eligible employees contribute 1% of gross regular salary to a Health Care Savings Plan account for eligible health care expenses after retirement. Interest accrues tax free. County provides a scheduled contribution after five years of participation

• Transit and parking
  • Fully funded Metropass.
  • Transportation/parking expenses reimbursement account

• Employee well-being
  • Employee assistance program, including telephone counseling, financial counseling, rideshare benefits, etc.
  • Wellness programming
  • Flexible work policy with hybrid work options for eligible positions

• Life Insurance and Disability leave
  • County provided Basic Life coverage - 1x annual salary, minimum $10,000 up to a maximum of $50,000. Optional supplemental coverage available
  • Long-term Disability - County provided coverage replaces 40% of the employee's lost income after six months of disability, subject to a $5,000 monthly maximum. Option to purchase an additional 20% income replacement up to $7,500 monthly maximum
  • Short-term Disability - option to purchase 60% income replacement coverage with 30, 60 or 90-day waiting period

• Career development
  • Tuition reimbursement, up to $4,000 per year
  • Online professional development opportunities through the Learning & Development Center
  • County employment qualifies as a public service organization for the Public Service Loan Forgiveness Program
  • Employee resource groups - help employees build connections through common bonds with colleagues

For information about Ramsey County's 2024 benefits, visit:
01

Each applicant must complete this supplemental questionnaire as a part of the application screening process. The supplemental questionnaire will be used as an evaluation of your knowledge, skills and experience. Provide complete information for each question. Do not write "see resume" as it is not an acceptable answer. The experiences you indicate in your responses will be reviewed and used by the hiring team to assist them in evaluating your application. Select "yes" if you have read and understand.

• Yes
• No

02

Describe any customer service work you've performed and discuss your personal skills that contribute to your success in this area. If you do not have this experience, type "N/A" in the space provided.
03

Describe any training and experience you have working with Microsoft Word, Excel and PowerPoint. If you do not have this experience, type "N/A" in the space provided.
04

Describe any experience working in a county, city and/or state election office. If you do not have this experience, type "N/A" in the space provided.
05

Please indicate whether you are fluent in any of thelanguages below.CHECK ALL THAT APPLY.

• Hmong
• Karen
• Russian
• Somali
• Spanish
• Another language
• None

06

If you answered in question 5 that you are fluent in one ofthe languages listed please describe your level of proficiencyand where you gained your experience.If you selected "Another language" please enter the language(s) youspeak, your level of proficiency and where you gained yourexperience in the space below.If you answered "None" enter "N/A" in the space below.
07

Have you completed or currently participating in any of the following Public Sector Partnership Programs at Ramsey County? Examples may include a program in partnership with HIRED, Project for Pride in Living (PPL), Ramsey County Workforce Solutions, or an internship (including Right Track Plus), fellowship, limited duration assignment, provisional assignment, temporary opportunity or participating in a work experience like the Young Adult Career Academy, or job shadow experience. Answer No, if none of the above.

• Yes
• No

08

Have you graduated from high school or completed a GED?

• Yes
• No

Required Question