Assists the Credit/AR Department personnel in performing daily administrative tasks such as: reporting, procurement of documentation from customers and other external sources, System maintenance, maintenance of written and electronic documentation. Supporting the department staff and driving the customer variances and adjustments to resolution in a timely manner. Communicating with individuals inside and outside of the organization both verbally and in writing.

This position operates within established parameters. This position is directly responsible for assisting credit administrators in customer credit reviews, maintaining customer contact in a professional and courteous manner and maintaining customer credit files in a consistent and orderly manner.

Essential Functions:

• Provide assistance to Credit Administrators in managing accounts in order to continually assess credit risks and increase/decrease credit limits as appropriate.
• Request bank, trades, financial statements, and credit reports in order to assist Credit Department personnel in analyzing potential new, and existing, customers to establish credit limits.
• Update credit files with commercial credit reports, bank and trade references, customer correspondence and other customer information.
• Update multiple systems with customer information.
• Maintain files to remain in compliance with policy and Sarbanes Oxley requirements.
• Respond to credit reference requests.
• Daily maintenance of the Trade AR Issues Log; which includes preparing and tracking of all necessary documentation for over/under payments.
• Assistance with Daily Adjustments for the Auto Parts Business
• Work with team members and customers to research and resolve discrepancies in a timely manner.
• Extract historical customer information from I T systems and provide in report format as needed.
• Assist in the preparation of daily, weekly and monthly department reporting using Excel.
• Assist in preparing monthly compliance reporting for international sales and receipts.
• Assist in month end close activities
• Perform other duties/projects as needed for the department.
• Responsible for anticorruption compliance set forth in the Anticorruption Manual. Specific anticorruption accountability include:
• Maintaining books, records and accounts in accordance with Generally Accepted Accounting Principles (“GAAP”) and the Anticorruption Manual.

Anticorruption Responsibilities:

Supports the Company’s Anticorruption Program through compliance with the Anticorruption manual and all Anticorruption Controls.

Internal Control Responsibilities:

Ongoing involvement in the design, assessment, implementation, communication and monitoring of the organization’s internal controls in accordance with regulations and laws.

Ensure internal controls are adhered to and kept up to date. Encourage the reporting of any control violations. Maintain current knowledge of internal control changes and be involved with refinement of the internal control process as necessary. Strive for continuous improvement within the operations. Challenge conventional thinking in order to obtain the most efficient solutions to issues. Utilize best practices, benchmarks and metrics to improve organization.

Physical Activities Required to Perform Essential Functions:

Ability to: Sit for extended periods of time, up to 6-8 hours per day; write by hand and/or keyboard for extended periods of time, up to 6-8 hours per day; bend at waist, twist upper body, stand, walk, and negotiate uneven surfaces; assemble papers, staple, and file; apply sufficient force to open and close file drawers. Ability to: communicate both by phone and in person in a professional manner. Visual acuity needed for close detail work, preparing and analyzing data figures, and computer work. Adaptability to change within a growing organization.

Interpersonal Contacts:

Internal contacts include Credit Administrators, Credit Manager, Container shipment coordinators, Yard managers, Store Managers, accounting personnel, sales personnel, and other internal contacts as necessary. 

Job Conditions:

Average office environment. Travel and overtime possible. Flex schedule to include early morning hours.