Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite or related software.
• Duration: Projected thru 02/2025
• Long Term Temporary Position FULL-TIME BENEFITS

Duties/Responsibilities:

• Answer all incoming calls and respond to emails in a professional way.
• Provides administrative support to project managers and staff such as creating and maintaining job folders, data entry, typing, copying and other administrative tasks for projects as requested.
• Processing / cross checking incoming invoices as needed.
• Assist in processing paper & digital permit applications for submittal.
• Proofreads and checks typed and other materials for accuracy, completeness, and compliance with standards, policies, and procedures.
• Maintains bidder and contractor databases.
• Manage credit card statements and expense reporting.
• Assist in preparation of contracts, change orders, purchase orders, service agreements and subcontract agreements.
• Assists project staff by preparing and/or typing memoranda, correspondence, and other technical documents using word, excel or database software and monitors progress and approvals, generates reports and develops materials for meetings.
• Assist with business development proposal preparation and presentations, as requested.
• Assists support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Oversees telephone services, email correspondence, and mail distribution for the Orlando office.
• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Maintains office supplies inventory.
• Performs other related duties as assigned.