We are seeking a Coordinator - Asset Services / Property Management in our San Diego office. The incumbent will be a highly skilled individual who will be providing general office support to the Asset Services team, administering and coordinating any tenant- and amenity-related matters, and participating in all areas of portfolio management.

Essential Duties and Responsibilities:

Administration:

* Provide assistance with a host of amenities, including, but not limited to, restaurants, fitness centers, conferencing spaces, event spaces, organic gardens, etc., as well as memberships thereto, as applicable.

* Initiate tenant notification letters and emails, as needed.

* Support the preparation of the annual budget.

* Track tenant receivables and maintain a budget tracking spreadsheet.

* Assist with expense reports for the Asset Services team.

* Assist in all aspects of property maintenance.

* Redirect and prioritize work requests, including entering and closing out tenant work orders in the work order system.

* Follow up with tenants to ensure satisfaction with work order requests.

* Participate in and record minutes for site operating meetings.

* Draft and send distribution email blasts to tenants.

* Distribute and maintain the tenant welcome package for the site.

* Be responsible for all changes to tenant signage, as well as all event signage in common areas.

Contract Administration:

* Participate in the bid process when searching for new vendors.

* Prepare all service contracts and track contracts with pending signatures.

* Maintain spreadsheets to track all current contracts in the region.

* Maintain current and complete certificates of insurance for all tenants and vendors.

* Review all limits, coverage types, expirations, and additional insureds for compliance.

Accounts Payable:

* Type, file, and maintain purchase orders and invoice files.

* Match packing slips and purchase orders to invoices; code and obtain manager's approval.

* Copy and send signed invoices to the corporate office.

* Audit open purchase orders on a monthly basis.

* Prepare utility cost/consumption reports when necessary.

Qualifications and Experience:

* Bachelor's degree required.

* At least 1 year of experience in science, technology, property management, real estate, event management, and/or hospitality field preferred.

* Strong accounting background and familiarity with lease provisions and lease administration a plus.

* Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) a must.

* Client service-oriented attitude a must.

* Willingness to work as part of a team and support the team.

* Ability to multitask in a fast-paced environment.

* Desire to pursue a career in the commercial real estate industry.

* The expected base salary range for this position is $65,000 to $85,000 USD annually. This salary range is an estimate, and the actual salary may vary based on the consideration of many factors, which may include, but are not limited to: the individual's knowledge, experience, education, qualifications, skills, job location, and the Company's compensation practices.