Human Resources Admin

MindCare Solutions is a leading provider of round-the-clock telepsychiatry and in-person behavioral health that provides services to hospitals, emergency departments and a variety of other care settings. We partner with healthcare organizations to deliver best-in-class, end-to-end behavioral health solutions that combine evidence-based care pathways, advanced technology, and high-quality providers.

Compensation: $50,000-$55,000 salary per year

Schedule: Monday - Friday (8:00am-5:00pm EST)

Duties/Responsibilities:

• Work with Department heads to ensure updated job descriptions are completed and located in all personnel files
• Reimbursement Request Management – receive, track, submit for approval and communicate back to close the loop on any reimbursement request coming into HR – document in budget
• Book travel for team as requested – maintain cost records for budgeting purposes
• Record Keeping – Maintain and update employee records, documentation. Organize and maintain employee files, ensuring compliance and data protection.
• Assist in Monday board data organization, keeping the information updated.
• Meeting scribe – take notes and transfer "todo's" to corresponding Monday Board
• Recruitment support – Manager Job posting schedule. Assist in scheduling candidates.
• Onboarding/Offboarding - Facilitate new hire onboarding, including preparing orientation materials, travel accommodations, background checks, and other pre-orientation tasks, send request to order name tags. Ensure all necessary paperwork is completed.
• Coordinate exit process for departing employees, ensuring proper documentation and return of company property.
• Time and attendance records, including time off requests, generate and maintain attendance reports for payroll processing.
• Assist in organizing employee engagement activities and events.
• Assist in the communication of HR related updates, policies and announcements.
• Handle administrative tasks related to the People Ops department, including managing mail and maintaining office supplies.
• Assist in managing employee satisfaction surveys.
• Prepare People Ops related documents, including employment contracts, offer letters, and termination letters.
• Manage HR ticketing and triage the requests to determine where they need to be directed.
• Manage Anniversary and Birthday announcements company wide.
• Support special HR initiatives as needed.
• Help organize employee recognition programs and events, sending sympathy or celebratory messages/flowers as accordance with company policy.
• Ensure reviews are completed and documentation is attached in employee files
• Manage Collaboration documentation is complete and attached to all applicable records
• Assist in Licensing as requested by VP of People Operations

Benefits:

• Flexible spending account (W2)
• 401K with 2% match (W2)
• 1:3 Malpractice Coverage (W2/1099)
• Company paid life insurance (FTE only – W2)
• Voluntary life, short/long-term disability (FTE only – W2)
• Positive work environment/culture (W2/1099)
• Company Paid Holidays (FTE only – W2)
• PTO (FTE only – W2)

Qualifications:

• 2-5 years experience working in Human Resources or Recruitment
• Experience with Greenhouse ATS or Monday experience a plus
• Superb organizational and communication skills
• Bachelor's degree in HR or related field a plus