IMMEDIATE JOB OPENING –Office Support for our M&A Team (hybrid after 12 weeks)

PSMJ Resources, Inc. is the worldwide leader in business information, executive education, and management consulting for the architecture, engineering and construction (A/E/C) space. We’re looking for an ambitious office support person to join the successful and growing Merger and Acquisition team at our Newton, Massachusetts headquarters.

Candidates will be interviewed in our Newton, MA office and the selected candidate will initially be working daily in our office and then after 12 weeks can switch to a hybrid schedule of 3 days in the office and 2 days remote to provide direct administrative support for the team, and otherwise support our continued business development efforts. This individual will work directly under the supervision of and in support of the Client Services Manager.

In this role, specific responsibilities will include:

· Entering information into the CRM and project management platforms, as well as helping track KPIs.

· Scheduling meetings, taking meeting notes, and sending follow-up emails to clients and team members.

· Track active accounts using our CRM, and via regular check-ins with team members to track progress and identify areas where they need support.

· Drafting and preparing client deliverables such as proposals, invoices, target sourcing reports, Confidential Information Memorandums, project status reports, etc.

· Managing the initial Non-Disclosure Agreement execution process and information exchange with clients and potential sellers or buyers.

· Enhancing and improving our database of potential buyers and sellers through consultant referrals, internet searches, and other sources.

· Capturing announcements of deals as they come through to help our team publish these on our website.

· Assisting on other projects as needed, especially with identifying opportunities for continuous operational improvements to our processes both internal and external.

The successful candidate will combine a passion for helping our team and clients along with equal parts attention to detail and persistence. Other specific skills that we look for in the right candidate include:

· 2-4 years of administrative experience in an office setting

· Client and prospect communications skills for phone and email communications

· Self-starter with a proactive, high energy attitude to accomplish company mission

· Ability to consistently meet deadlines with top-quality work

· Excellent knowledge of Microsoft Word, Excel, and PowerPoint

· Basic accounting knowledge is a must

· Salesforce.com experience as well as Monday.com experience is preferred.

· Project management experience is a plus.

LOCAL CANDIDATES ONLY PLEASE. PSMJ Resources is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Learn more about us a www.psmj.com.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Newton, MA 02458 (Preferred)

Ability to Relocate:

• Newton, MA 02458: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Newton, MA 02458