Purpose:

To maintain and/or coordinate accurate up to date reconciliation of balance sheet accounts within the Operating, Central Office and Section 8 General Ledgers on a monthly basis. Takes an active role in annual budgeting process for the same as well as maintains an up to date knowledge of regulatory requirements on a federal, state and local level as well as PHA policies. Ensures ongoing auditability of all General Ledgers and accounting processes. Coordinates and reviews accounting duties among department staff. Assists Directorships with FDS, Budget and Audit Procedures. 

Essential Tasks of the Position:

Performs or coordinates accounting support functions in response to regulatory requirements and agency policies and procedures

• Maintains accounting and financial information for weekly, monthly, quarterly and yearly payroll transactions including the preparation and filing of all related Federal, State and local governmental reporting, as necessary
• Performs and/or reviews monthly Bank/Cash reconciliations in a timely manner for the Operating, Central Office and/or Section 8 general ledgers/bank accounts and prepares any correcting or adjusting entries needed or required
• Performs and/or reviews regular monthly general ledger account reconciliations and analysis for major Balance Sheet accounts and prepares any correcting or adjusting entries needed or required
• Prepares and/or reviews monthly summary and standard journal entries or conducts GL Interface transactions for the Operating, Section 8, and Central Office accounts in a timely basis, as assigned
• Maintains accurate accounting records, files and supporting documentation for the Operating, Section 8 and Central Office budgets
• Monitors and maintains accounting of the PHA’s Fixed Assets Records and Depreciation Schedules and Lease Accounting requirements
• Monitors and recommends relevant system updates as required by HUD in support of GAAP and Project-Based Accounting
• Assist the Grant Accountant as needed in the recording, reporting and reconciliation of HUD grants and other Federal, State and local government grants
• Responsible for Accounting of CFP Grants including requisitioning, reconciliation and required reporting.
• Reviews grant charges and practices ensuring compliance with grant funding agencies
• Completes and/or reviews all grant reporting for accuracy
• Assist the Director and Associate Director as needed with research and analysis of financial information pertinent to all internal and external reviews, audits and period close outs
• Prepare yearly submission of the Operating Subsidy Calculation to HUD by maintaining and/or reviewing all utility consumption data on a monthly basis utilizing the current systems tracking utility consumption for support and documentation 

• Assist the Director and/or Associate Director with special projects, research, analysis, interim reporting, and strategic planning and in any other capacity needed within class

• Fully cooperates and assists with the yearly budget and strategic planning process which may require interacting with other Directors, Managers and Supervisors in other departments within the PHA

Secondary Tasks of the Position:

• Updates and maintains computerized accounting systems
• Serves as a member of the Audit Team within the Finance Department

• Maintains up to date working knowledge of state/federal regulations specific to accounting support function and public housing/section 8 

• Participates in obtaining current training and information relative to professional responsibilities
• Interrelates with residents, banks, vendors, suppliers, outside agencies and the public in person/phone, answers inquiries, responds to complaints, schedules appointments and provides general information relative to agency’s accounting support function
• Maintains a high degree of confidentiality as mandated
• Works on, researches and completes special projects, as assigned
• Performs other duties as assigned within class

Position Requirements and Qualifications:

Education Level

Experience in Related Field

• 5 years of experience in Accounting or Finance required 
• 3 – 5 years of accounting experience in similar agency preferred