TITLE: Internal Audit Manager

DEPARTMENT: Office of Superintendent

REPORTS TO: Superintendent

RECEIVES GUIDANCE FROM: Superintendent

EVALUATES: Assistant Internal Auditor
POSITION INVENTORY: D63

POSTION TYPE: SPEC

FLSA STATUS: Exempt

FT/PT: Full Time

DAYS:  260  HOURS: 8

BASIC FUNCTION:
Assist the Superintendent and the Board of Directors (Board) in accomplishing their objectives by using a systematic, disciplined, and risk-based approach to evaluate and contribute to the improvement of the district’s governance, risk management, and control process. Determines whether District resources are being used in an efficient manner and in compliance with applicable laws, policies, and procedures. Uses an internal quality review program to ensure that audit conclusions are properly supported by the audit work papers. Conducts appropriate follow up on significant engagement findings and recommendations previously issued by Internal Audit. The DMPS Internal Audit Manager is a designated impartial, neutral, and confidential third party who assists faculty, staff, and administrators in informal dispute resolution through informal means, which includes consulting, negotiation, and mediation. The Internal Audit Manager promotes communication by providing a safe, confidential place for internal and external stakeholders to share concerns and listen without judgment. This position requires continuous use of independent judgment. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the department.

ESSENTIAL FUNCTIONS:

1. Designs and develops an internal audit plan based on a prioritization of the audit universe using a risk-based methodology, including input of senior management and the audit committee, and reporting periodically on the internal audit activity’s purpose, authority, responsibility, and performance relative to its plan.
2. Maintains a quality assurance and improvement program that covers all aspects of the internal audit activity.
3. Leads, researches, and conducts appropriate internal investigation, fact-finding, and analysis for better understanding of an issue prior to rendering an opinion.
4. Research, implement and administer 3rd party whistleblower hotline, independently assessing and auditing issues.
5. Ensures Audit Committee, comprised of independent external professionals, is fulfilling its oversight responsibilities.
6. Evaluates risk exposure relating to achievement of the district’s strategic objectives and coordinates with the Audit Committee.
7. Monitors and assesses the effectiveness of the district’s risk management processes.
8. Evaluates district wide and reports significant risk exposures and control issues, including fraud risks, governance issues, and other matters needed or requested by the audit committee.
9. Analyzes the effectiveness and efficiency with which resources are employed.
10. Interprets operations and programs at the request of the Audit Committee or Management, as appropriate, to ascertain whether results are consistent with established objectives and goals, and whether these operations and programs are being carried out as planned.
11. Supervises, coaches, and develops the Internal Audit Staff and others in finance who assist in audits.
12. Evaluates the systems established to ensure compliance with those policies, plans, procedures, laws and regulations which could have a significant impact on the district.
13. Monitors and interprets governance processes.
14. Advises senior administrators responsible for policies and procedures that affect the welfare of the district. Make appropriate recommendations to modify practices in order to reduce or eliminate recurring problems. Works collaboratively with other offices and personnel whose responsibilities include policy analysis.
15. Provides confidential consultation while assisting inquirers in interpreting district policies and procedures.
16. Advises business areas of key internal control issues at front end of new system implementations.
17. Performs investigations and special projects at the request of senior management.
18. Implement a process of tracking audit findings and continuous monitoring of implementation.
19. Maintain high level of independence from all district staff levels, making professional judgements without compromise.
20. Present risk assessment results and audit reports to Audit Committee, Executive Cabinet and/or Board of Education.
21. Present information and respond to questions from groups of managers, constituents, and the general public.
22. Seeks and receives permission from an inquirer before taking direct action.
23. Conducts appropriate internal investigation, fact-finding, and analysis of complex situations to untangle issues and help construct non-adversarial approaches to issues

ADDITIONAL ESSENTIAL FUNCTIONS (for every DMPS position):

1. Attend work on a prompt and regular basis.
2. Maintain confidentiality.
3. Maintain satisfactory and harmonious working relationships with the public, students, and other employees.
4. Assist with other duties as may be assigned.

HIRING SPECIFICATIONS:

Required:

1. Bachelor’s degree in accounting or related field.
2. Certified Public Accountant (CPA) or Certified Internal Auditor (CIA).
3. Minimum of five to seven years’ experience in auditing procedures.
4. Minimum of two years’ experience in supervisory role

Desired:

1. Certified Internal Auditor.

2. External Auditor- Yellow Book Experience.

3. Degree in mediation, conflict or dispute resolution, or closely related field from an accredited institution.

4. An active member of professional dispute resolution association or be willing to join and participate in such associations.

Skills, Knowledge, and Abilities:

1. Knowledge of professional standards, codes of ethics, procedures, and principles and techniques for informal inquiries.
2. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
3. Highly resourceful team-player, with the ability to also be extremely effective independently with limited administrative direction.
4. Strong mathematical and analytic skills.
5. Knowledge of generally accepted accounting principles for governmental entities.
6. Knowledge of school district business, budgetary. and financial practices and procedures.
7. High level of proficiency with Excel, Outlook, and other computer software programs.
8. Competency working in a culturally diverse environment or the willingness to acquire these skills. 

All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.

Approved By: Emily Behrens

Date: 3/22/2024