Legal Secretary Job Description

Pacific NW Properties

Company Overview

Pacific NW Properties, LP www.pnwprop.com is a people-centric, family-owned commercial real estate development, investment and property management company headquartered in Beaverton, Oregon. We operate well-located multi-tenant light industrial business parks, warehouses, service retail and suburban office buildings in the Portland, Salem and SW Washington markets. Since 1990, we’ve built a portfolio of over 100 buildings, measuring approximately 3.6 million square feet, where we lease space to approximately 500 wonderful local, regional and national companies who operate a wide range of businesses out of our properties.

As we continue to grow, we’re looking for our next superstar! This Legal Secretary position is new for us, which allows you to mold the role and take ownership of this important position.

While we have built a large portfolio of properties, we are a small and mighty team of only 15 people. Everyone here at PNWP is valued and plays an intricate role in our company and in our success.

With our close-working team, enjoyable work environment, and friendships, we enjoy working together and strive to make people’s dreams come true.

Job Description

· Spearhead the preparation of Leases, Lease Modifications, Purchase and Sale Agreements, Lease Termination Agreements, Side Letters, Memorandum of Leases, Lease Snapshots, Lease Assignments, Lease Proposals, Sublease Consent Letters, and other similar agreements

· Collaborate with leasing, property management, accounting and administrative personnel to ensure that concepts, terms and desired language are incorporated into agreements

· Review lease comments and PSA comments and craft responses by editing, revising and/or redlining responses

· Provide general administrative support for supervising Principal and leasing team

· Read, research, review, verify and route correspondence, reports and legal documents

· Work with our outside counsel when needed on certain legal matters and agreements

· Research and validate official Tenant entities

· Obtain notary certification and notarize documents on our behalf

· Docusign preparation

Skills & Qualifications

· Documentation skills

· Office experience

· Understanding of legalese language and concepts

· Ability to learn and incorporate standard Pacific NW Properties responses to Lease Comments

· Works with accuracy

· Proficient in typing

· Effective multitasker

· Strong organizational skills

· Excellent communication skills

· Ability to work with a heightened sense of urgency

· Integrity and discretion

· Ability to prioritize tasks and meet deadlines

· Legal Secretary certification or diploma

· Positive attitude

· Strong work ethic

Hours/Compensation

· Full time: Monday – Friday, 8:30am – 5pm

· Starting annual salary of $50,000 - $60,000 depending on experience

· Full benefits, including insurance, PTO, vacation, etc.