Job Title Supervisor-Pay & Leave Services

Location

Organization Name Payroll Services

Department Description
POSITION SUMMARY:
Under the direction of the Director of Payroll Services, the Supervisor of Pay and Leave Services is responsible for the planning, organizing and supervision of all pay and leave functions to ensure the accuracy and timeliness of all payroll services. The incumbent ofthis position is responsible for the day to day management, distribution of workload andoversight of processing system-wide payroll, transaction and costing analysis and reconciliation, leave management, financial management and compliance reporting. The Supervisor of Pay and Leave Services employs a thorough knowledge of administrativeProcedures, Board Policies, negotiated agreements, and federal, state and local laws to ensure compliance.
Brief Description
This is an ASASP Unit III Table 900 position Grade 32
Salary Range:$87,386-$175,882
Closing Date: April 29, 2024
Detailed Description
DUTIES & RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential dutysatisfactorily.

Develops, manages and oversees the districts absence management program andrelated processes and procedures;

Partners with third party administrator and the legal and employee relations teams on matters related to leaves ofabsences, including but not limited to, Family and Medical Leave Act (FMLA), leaves of absences, Sick Leave Bank and other extended leaves ofabsence;

Leads and oversees all payroll procedures ensuring compliance with applicable lawsand payroll tax obligations;

Compiles, organizes, interprets and presents data and information related to pay and leave processing, such as payroll expenditures, extended leaves of absence, pay types and time and attendance reporting;

Oversees and monitors configuration and maintenance of all payroll and leave systems and their integration with other systems (i.e., human resources information systems, budgeting tools and modules); serves as the system administrator for all payroll and leave applications;

Serves as the lead in developing and revising operational policies, procedures and practices related to payroll and retirement processing and leave management;

Reviews, researches and responds to information and data requests, including but not limited to, requests from auditors, general counsel and executive leadership;

Coordinates departmental workflow, provides guidance and direction, and ensures adherence to processing timelines and project deadlines;

Researches, analyzes and evaluates new service delivery methods and techniques;

Oversees, verifies and audits payroll and leave processes ensuring that the school system complies with all regulations and laws;

Advises the Director and executive leadership of payroll and leave related matters as appropriate;

Provides training and support to team members; reviews the work of assigned personnel as appropriate;

Evaluates assigned personnel in alignment with guidelines and procedures;

Assists the Director in the interviewing and hiring of department personnel;

Serves in the absence of the Director, communicating department directives and servingas a liaison to the school system and other agencies; and

Performs other duties as assigned.

Job Requirements
QUALIFICATIONS:
The requirements listed below are representative of the knowledge, skill, and/or abilityrequired.

Knowledge of business principles, procedures and practices of pay and leave administration, including time reporting, payroll processing, deduction control, records maintenance and payroll accounting;

Through knowledge of payroll and leave related federal, state and local laws and regulations;

Knowledge of information management systems and their application to payrolloperations;

Ability to review, examine, analyze, and interpret payroll and accounting documents and records;

Ability to analyze issues, shift priorities and cope with ambiguity in a fast-pacedenvironment;

Ability to recognize, initiate and implement system changes;

Strong leadership and supervisory skills; ability to plan and supervise the work of others;

Ability to complete complex arithmetical computations;

Ability to maintain confidentiality;

Ability to establish and maintain effective working relationships with school systemofficials and employees; and

Ability to communicate and present effectively both orally and in writing; ability toprepare concise administrative and financial reports.

EDUCATION AND/OR EXPERIENCE REQUIREMENTS:
Bachelors degree from an accredited college or university in accounting, finance, business administration, information technology or a closely related field required; Masters degree preferred. A minimum of five (5) years of progressively responsible experience in a highvolume payroll and/or human resources environment required. Previous experienceimplementing pay and leave processes in an educational setting preferred.
CERTIFICATION REQUIREMENTS:
Certified Payroll Professional (CPP) preferred.
SUPERVISORY RESPONSIBILITIES:
Provides guidance and supervision to assigned personnel.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required toreach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.
Additional Details
Direct Deposit is expected as a condition of new hire employment.
As a condition of employment, all applicants for employment must be qualified to work in the United States without sponsorship by PGCPS. If you are not work-authorized and would require PGCPS to sponsor you for a work visa you will not be considered for employment.
How To Apply
Instructional/Support
To submit an application online select apply.
Please complete ALL sections and provide applicable details to ensure full consideration.If you need assistance with submitting your application online, please contact the Employee Support Center & Substitute Services at 301-780-2191.
Appropriate accommodations for individuals with disabilities are available upon request.
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