TITLE:
Office Associate I, II, III - Schools
PRIMARY FUNCTION:
To assure the smooth and efficient operation of the school office so that the office’s maximum positive impact on the education of children can be realized
MINIMUM QUALIFICATIONS:
Any combination of education and experience equivalent to graduation from high school and considerable experience in progressively responsible clerical and stenographic work
Thorough knowledge of standard office practices and procedures, equipment, and secretarial techniques
Thorough knowledge of business English, spelling, and arithmetic
Ability to interpret and apply policies and procedures
Ability to type, take and transcribe accurately at a reasonable rate of speed
Ability to establish and maintain effectively working relationships with others
Ability to work independently in the absence of specific instruction
Ability to meet the public effectively
Such alternatives to the above qualifications as the Board may find appropriate and acceptable
REPORTS TO:
Person designated by the Board or the superintendent
PERFORMANCE RESPONSIBILITIES:
Perform usual office routines
Take and transcribe dictation of various types, including correspondence, reports, notices, recommendations, handbooks, and grant applications
Establish and maintain effective working relationships with others
Maintain such student records as shall be required
Receive and route all incoming calls
Maintain daily teacher/substitute logs and records
Assist teachers in preparing instructional materials as requested
Process all changes and adjustments in student schedules after the second week of the school year
Maintain a log of visitors to the school
Operate word processors, computers, calculators, copier, and facsimile machines
Keep a calendar of all events, activities
Receive, deposit, disburse and record all monies received by the school, and keep an accurate ledger from which a monthly balance sheet and an annual audit can be made (Secretary III only)
Maintain office and school supplies including textbooks, prepare inventories and requisitions supplies used in the school
Perform other duties as assigned
PHYSICAL REQUIREMENTS:
Involves limited physical tasks including lifting, and may involve operation of equipment such as computers, copiers, overhead projectors, etc.
TERMS OF EMPLOYMENT:
180 Days Grade 5
200 days Grade 8
12 Month contract Grade 9
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Personnel.