Function Coordinator / Receiving Clerk (8A – 5P)

Job Summary:

The primary responsibility of the Function Coordinator / Receiving Clerk is to maintain a personal calendar of meetings and events, coordinate events, prepare, order, pick up and take down for meetings, pick up miscellaneous supplies. Receive packages, sort them, log tracking numbers and put items away. As well as back up Courier and Mailroom when needed.

Meetings and Events

• Use of the established system for PCP for receiving and tracking meeting and event requests for all pods.

• Reserve venue for summer picnic.
• Set up and take down for meetings, order food, pick up, make sure equipment is available (i.e. flip charts, markers, etc.)
• Maintain monthly log of functions per pod including number of people and cost per event

Courier and Mailroom Backup

• Assume the responsibility of the courier (emergency backup plan) in his/her absence (i.e. vacation, illness), pick up and deliver (between pods, track mileage)
• Assume the responsibility of the mailroom clerk (emergency backup plan) in his/her absence (i.e. vacation, illness), sort and distribute mail

Miscellaneous

• Responsible for providing dependable transportation to complete job responsibilities; maintain appropriate documentation of mileage and turn this information in to accounts payable by the required date
• Check with staff for additional tasks when downtime occurs
• Run miscellaneous office errands
• Provide all receipts for all charges and monies paid out, verify charges for credit card statements and turn them into accounts payable by required date
• Duties as assigned
• Inventory of supply rooms and entering count into GP software system on computer.
• Stocking of bowls/utensils/cups to division breakrooms
• Cleaning of the three fridges (2 breakroom, 1 office) in Garden level breakroom

Experience:

Must have good communication skills, accuracy on the job, organizational skills, ability to be flexible and a high level of enthusiasm. Must have a vehicle, excellent driving record, current automobile insurance, and a current Colorado driver’s license. Must be honest and trustworthy with company purchases and funds

Education Requirements:

High School Education or equivalent work experience