16 Assistant Community Manager Jobs in Laguna Niguel, CA
PrideStaff is Hiring an Assistant Community Manager Near Laguna Niguel, CA
Assistant Community Manager Responsibilities:
Administrative Support:
- Assist the Office with phone coverage.
- Assist the Community Manager in administrative tasks such as maintaining records, processing homeowner inquiries, and managing correspondence.
- Help prepare and distribute meeting agendas, newsletters, notices (ei, Violations, Budgets, Audits, Special mailers), meeting punchlist(s), and minutes from board meetings.
- Distribute Board Packets as necessary at the direction of the Community Manager.
- Process architectural requests:
- Take receipt of architectural applications; review for completeness and ensure all submittal requirements are met.
- Process to and from Committee/Architect; issue approval or denial letters as directed.
- Maintain organized architectural files and log up to date
- Maintain Workorder log
- Maintain an updated profile sheet/portfolio for each account at the direction of the Community Manager.
- Provide administrative assistance to the Community Manager
- Perform other duties as directed by the Community Manager
- Support financial management activities including collecting homeowner dues, and architectural fees, processing vendor invoices, and ensuring BHE extras are charged.
- Assist in preparing budgets under the guidance of the Community Manager.
- Serve as a primary point of contact for homeowner inquiries and concerns, providing timely and courteous responses. (ei. Phone calls and emails)
- Communicate effectively with homeowners, vendors, and board members to address issues and coordinate services.
- Be able to relate to the many diverse cultures, personalities and temperaments within the community and resolve business and homeowner problems in an ethical and professional manner.
- Provide telephone coverage and respond to customer service request
- Assist in coordinating and scheduling work orders for maintenance such as landscaping, janitorial, and repairs to ensure the communities are well-maintained.
- Ensure the workorder status log is up to date.
- Responsible for the distribution of keys/transponders/ remotes/fobs or other devices used by residents to access the community facilities.
- Monitor property conditions and report any maintenance issues to the appropriate personnel for prompt resolution.
- Assist in enforcing HOA rules and regulations by creating violation letters and distributing them to owners/residents, issuing fines as necessary, and documenting actions taken in violation logs.
- Work collaboratively with the Community Manager and Board to develop and update community policies as needed.
- Support Community Manager by securing quotes, overseeing work quality, and ensuring compliance with contracts.
- Assist in organizing and facilitating HOA board meetings.
- Help prepare meeting materials, agendas, and presentations as directed by the Community Manager.
- College education and experience with similar tasks is preferred
- Strong attention to detail
- Strong work ethic
- Must be proficient with Microsoft Outlook, Word, and Excel.
- Conflict resolution skills
- Ability to work under, and consistently meet, tight deadlines.
- Ability to manage workflow amid shifting priorities
- Exhibit professionalism, professional attire and demeanor at all times.
- Demonstrate effective communication skills consisting of oral, written and listening skills.
- Demonstrate problem-solving and analytical abilities.
- Ability to draft correspondence and respond to inquiries and client concerns effectively and independently.
- Demonstrate organizational skills and ability to independently prioritize daily workload.
- Must work effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listening to and objectively considering ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues; addressing problems and issues constructively to find mutually acceptable and practical business solutions.
Job Summary
Full Time
$130k-171k (estimate)
05/02/2024
05/15/2024
pridestaff.com
NASHVILLE, TN
1,000 - 3,000
1978
Private
MICHAEL MURPHY
$200M - $500M
Business Services
Related Companies
About PrideStaff
PrideStaff specializes in providing staffing and recruiting services for businesses.
The following is the career advancement route for Assistant Community Manager positions, which can be used as a reference in future career path planning. As an Assistant Community Manager, it can be promoted into senior positions as a Community Development Manager II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Assistant Community Manager. You can explore the career advancement for an Assistant Community Manager below and select your interested title to get hiring information.
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Assistant Community Manager job description and responsibilities
Assistant Community Managers help build, grow and manage online communities for companies or brands.
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An Assistant Community Manager provides management to an organization’s social media presence.
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By supporting communications on various social platforms, an Assistant Community Manager will ensure that content published meets brand guidelines and overall communication style.
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An Assistant community manager may be required to train new leasing consultants and monitor their job performance.
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Assistant Community Managers handle smaller day-to-day communication-related tasks and other clerical work to free up the Community Manager’s time so they can complete larger, big-picture tasks.
01/01/2022: Laramie, WY
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Assistant Community Manager jobs
To become an Assistant Community Manager, candidates need to have a strong sales drive.
01/17/2022: Grand Rapids, MI
Grow Organizational and Communication Skills.
02/17/2022: Albany, NY
Learn the basics, then move on to bigger things.
02/18/2022: Shreveport, LA
Step 3: View the best colleges and universities for Assistant Community Manager.
