POSITION SUMMARY

Responsible for coordinating health information management (HIM) services across the multi-facility integrated healthcare system, which includes CMHC (Community Mental Health Center) and FQHC (Federal Qualifying Health Center) associated with Porter-Starke Services.

**Candidate will train under current director who will be in position until retirement (planned for August 2024).**

BENEFITS:

• 401k with 20% company matching
• Medical, dental, vision insurance
• Company paid life insurance
• Company paid long term disability 
• Optional insurances (short term disability)
• HSA/FSA accounts 
• Tuition assistance up to $5250
• Loan assistance $200/month
• Generous PTO
• 11 paid holidays
• Employee discounts (YMCA)
• Competitive wages
• Employee referral program
• Casual Friday's 
• Employee recognition events & anniversary gifts
• Free wellness screenings

POSITION COMPETENCIES, ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies:

The staff member must demonstrate knowledge of:

·The organization’s industry and role, and the role and relationships of management information needs to systems' capabilities.

·Electronic Medical Record software and other integrating software.

·Recommending improvements to electronic medical record to improve requirements of Health Information.

·Software application concepts encompassing word processing, database, and spreadsheet.

·Financial and managerial information needs of the organization.

·Health Information Management

·Familiarity with state/federal law and all licensing or accrediting organizations.

·HIPAA Privacy

The staff member must demonstrate skills in:

·Coordinating improvements to electronic medical record.

·Reading, analyzing, and interpreting general business periodicals and professional journals.

·Effectively presenting information and responding to questions from groups of managers, clients, customers and the general public.

·Effectively and professionally communicate complex data to internal and external customers.

Essential Functions:

Essential functions include the following; other duties may be assigned:

·Ensures the Center’s systems contains information that is accurate and timely to relevant client and managerial information.

·Implements the function of the HIM Department.

·Supervises HIM staff.

·Responsible for HIM budget, planning, purchasing.

Responsibilities:

·Directs the health information management functions of all the facilities in the healthcare system by working with Data Analytics and Information Technology departments.

·Monitors health information management systems and sets the healthcare system’s standards for data quality and ethical practice.

·Participates in the development of health information management policies and procedures on release of information, confidentiality, information security, information storage and retrieval and record retention.

·Documents and enforces the healthcare system’s health information management policies and procedures.

·Provides education and training to the healthcare system’s employees in areas relevant to health information management policies and procedures.

·Supports and facilitates clinical, administrative, and external data use functions.

·Monitors local, national, and international trends in healthcare delivery.

·Monitors changes in legislation and accreditation standards that affect health information management.

·Serves as a consultant on health information management issues including release of information, confidentiality, information security, information storage and retrieval, and record retention as well as authorship and authentication of health record documentation, standardization of medical vocabularies, and use of classification systems.

·Performs and reports research on topics related to health information management.

·Forecasts the internal changes needed to meet changing standards.

·Coordinates specialty databases.

STAFF SUPERVISION:

Responsible for the provision of leadership, supervision and communication that supports the departmental and organizational mission, and is in accordance with the organization's policies and applicable laws.

·Provides overall leadership, supervision and training to all departmental staff.

·Monitors and evaluates departmental systems and processes.

·Interviews, hires, and trains employees; plans, assigns, and directs work; appraises performance; rewards and disciplines employees; addresses complaints and resolves problems.

·Evaluates staff performance to support quality treatment outcomes.

·Acquires and maintains adequate levels of qualified staff to match the needs of the department and organization.

·Establishes performance standards and monitors staff compliance.

TIME MANAGEMENT:

Makes efficient use of work time to accomplish assignments as well as the ability to accept or respond to change in the work environment in a way that promotes the organization's goals and objectives.

SAFETY:

Responsible for following all organization and department precautions and procedures in the performance of all duties to ensure a safe work environment for self and others.

CONTINUING EDUCATION:

Maintains credentials as required by certifying/licensing body.Participates in professional development and in-service programs as required by position.

IMPROVING ORGANIZATION PERFORMANCE:

Participates in improving organizational performance through involvement in agency and department quality improvement programs, as needed.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the education and/or experience required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·Degree in Health Information Management or related field.

·Certification as an RHIA or RHIT.

·Experience in administrative, staff management, and project management.

·Knowledge or ability to learn information systems and healthcare applications.

·A minimum of three years of experience in a management position including direct supervision of staff, fiscal management and program development is required.

·A minimum of three years of experience with accreditation process is required.