Description

The Chief Administrative & Financial Officer (CAFO) manages the financial, risk management, purchasing, technology and HR functions of the Port in an efficient and effective manner to grow and protect Port assets, and may serve by Commission appointment as Auditor and Treasurer. The CAFO will advance Port and division-wide shared prosperity priorities and direct implementation of services, policies, procedures, and programs through divisional staff.

1. What type of supervision is required for this position while performing assigned duties?

• The Chief Administrative & Financial Officer receives administrative direction from the CEO/Executive Director, and collaborates closely with the Executive Group.

2. What responsibility, if any, is there for directing or supervising the work of others?

• Direct supervision of: Financial Director, Information Systems Manager, Procurement and Contracts Manager, Human Resources Administrator

3. Remote/Flexible Work Schedule:

• This is expected to be an in-office position. Work from home may be granted occasionally.

Requirements

Essential Functions

15% Port Management:

• Function as a member of the Executive Group, providing policy and strategic guidance to the Commission and Port employees.
• Collaborate with the Executive Group in the formulation and management of the Port’s annual operating and capital project budgets in support of the Port’s overall financial plan.
• Review Port policies and assist in developing strategic plans.
• Direct the development and expansion of the Port’s enterprise resource planning software system with the goal of streamlining processes, increasing accuracy and capturing key performance data to better inform and direct the Port’s activities.
• Serve on the Port’s labor negotiations team, providing financial, budget and policy expertise.

15% Finance:

• Drive the Port’s financial planning
• Control and evaluate the Port’s financial plans and capital structure
• Ensure cash flow is appropriate for the organization’s operating and capital needs.
• Supervise the finance department 
• Oversee the Port’s financial accounting software and associated systems and processes.
• Ensure transparency and appropriate internal controls of Port financial assets.
• Ensure compliance with the law and company’s policies
• Develop and implement financial policies for the Port in consultation with the Executive Director and Port Commission.
• Manage the Port’s investment portfolio responsibly to the highest reasonable return and within state law and Port policy.
• Manage the Port’s credit rating, capacity, and debt in a fiscally responsible manner and at the lowest reasonable cost.

10% Technology: 

• Supervise IT department
• Stay abreast of emerging technologies that can improve Port performance.
• Ensure technology strategies and processes provide appropriate support to Port wide goals.
• Work with Executive Group on costs, value and risk potential of new IT projects.

5% Risk Management:

• Manage the Port’s insurance procurement, develop and implement risk management and compliance policies.
• Supervise claims to insurance carriers and necessary follow-up actions.
• Partners with key stakeholders to develop and implement risk management programs.
• Identify potential risk exposures and recommend solutions.
• Manage settlement or litigation actions in coordination with the Port attorney.

20% Financial Analysis/Reporting:

• Oversee the development and maintenance of financial performance reporting and metrics, measuring budget to actual revenue and expenditures for all departments.
• Develop and deliver presentations of the Port’s financial position to the Commission, the public, and for publication.
• Provide business analysis and proformas for the Executive Team to aide in their decision-making. 
• Supervise required reporting to the SEC, rating agencies, financial institutions, federal, state, and local agencies, granting entities, and appropriate associations and councils. 
• Supervise the analysis of the performance of departmental units to identify efficiencies, opportunities and needed improvements.

10% Human Resources:

• Partners with the leadership team to understand and execute the organization's human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, and succession planning.
• Oversees employee disciplinary meetings, terminations, and investigations.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Provides support and guidance to HR administrator, management, and other staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing, and terminations.
• Serves as the subject matter expert for union contracts

15% Budgeting:

• Lead the development of the Port’s annual operating and capital budgets
• Monitor department budgets to insure compliance with spending guidelines and budgetary goals
• Monitor capital project budgets vs forecasts to insure projects are tracking within approved budget

5% Procurement & Contracting

• Monitor purchasing processes and procedures to ensure compliance with RCW, federal grant requirements, and Port policy

5% Other Job Duties

• Provide assistance with special projects and tasks as assigned, and perform other related duties as assigned

Qualifications

Knowledge, Skills, & Abilities (KSA’s) Required of all Exempt Employees:

The possession of the following KSA’s by all exempt Port employees assures that the Port is maintaining a knowledgeable, capable, professional staff that is committed to the Port’s mission. As such, all exempt Port employees are expected to:

• Demonstrate expertise specific to their profession, and maintain appropriate licensing/certification. 
• Possess intermediate level personal computer skills and the ability to effectively utilize electronic communication systems. 
• Display the diplomacy necessary to address sensitive issues or complaints—both public and private.
• Possess effective conflict resolution and personal negotiation skills.
• Exhibit high ethical standards in the execution of position responsibilities.
• Cultivate and contribute to a dynamic, team-oriented work environment by being responsive, timely, respectful and knowledgeable.
• Communicate effectively in English, including the ability to read, write, analyze and interpret complex documents and other written material. 
• Have the ability to make effective and persuasive group presentations.
• Have the ability to obtain a Transportation Worker Identification Credential (TWIC).
• Possess a valid driver’s license, and maintain insurability under the Port’s auto insurance plan.
• Respond to evening, night or weekend concerns/needs as required to fulfill position responsibilities.

Preferred Work Experience:

Progressive and proven senior-level management and leadership experience, preferably overseeing multiple departments and preferably in at least one of the disciplines this position oversees (e.g., finance, procurement, human resources, information technology), long range planning and capital project development; or the equivalent combination of education and/or experience with a major public sector enterprise or a closely related private sector or non-profit organization

Preferred Knowledge, Skills & Abilities:

• Bachelor degree in Business Administration, Finance or Public Administration; Master’s degree preferred.
• Strong leadership, management and supervisory abilities. 
• Strong skills in intergovernmental relations.
• Good communication and social skills
• Port experience preferred