Job Title: Event Assistant

Job Summary:

We are seeking a dynamic and detail-oriented Event Assistant to join our team and support the planning and execution of various events. The ideal candidate will possess excellent organizational skills, strong communication abilities, and a passion for creating memorable experiences. From corporate conferences to community gatherings, the Event Assistant will play a pivotal role in ensuring smooth operations and successful outcomes for all events.

Responsibilities:

Assist with Event Planning: Collaborate with the event manager/team to develop event concepts, themes, and timelines. Assist in researching and securing venues, vendors, and suppliers. Help with budget management and tracking expenses.

Manage Guest Communications: Serve as a point of contact for event attendees, responding to inquiries, providing information, and managing RSVPs. Coordinate guest registration and check-in processes.

Support Marketing and Promotion: Assist with the development and distribution of event marketing materials, including invitations, flyers, and social media posts. Help maintain event listings on websites and other platforms.

On-Site Event Support: Provide on-site support during events, including setting up and dismantling event spaces, directing attendees, and troubleshooting any issues that arise. Assist speakers, performers, and vendors as needed.

Handle Administrative Tasks: Perform various administrative duties related to event planning, such as maintaining databases, compiling reports, and managing event documentation. Assist with post-event evaluations and feedback collection.

Requirements:

• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders.
• Detail-oriented and proactive approach to problem-solving.
• Proficiency in Microsoft Office suite and event management software/tools.
• Flexible schedule, including the ability to work evenings and weekends as needed.