Under the direction of the Public Works Director, the Administrative Assistant performs a wide variety of professional administrative and analytical duties. This position regularly assists the public with requests and provides clerical support for water, sewer, streets, stormwater, and engineering divisions.

FUNCTIONS AND DUTIES

• Performs reception functions; answers telephone calls and greets visitors;
• Performs customer service functions; provides information/assistance regarding department/division services, activities, procedures, fees or other issues;
• Provides clerical support for engineering and construction infrastructure inspections and permits.
• General understanding of City government.
• Receives moneys in payment of various fees/services; records transactions, issues receipts, and forwards revenues as appropriate.
• Processes incoming/outgoing mail;
• Monitors inventory of department supplies and forms;
• Types, prepares or completes various forms, reports, correspondence, purchase orders, or other documents.
• Performs basic maintenance of computer system and general office equipment, such as back up data or replacing paper, ink, or toner; coordinates services/repair activities as needed.
• Communicates effectively and courteously with public and co-workers.
• Work hours and days that provide back-up to the Public Works Office Manager.

MINIMUM QUALIFICATIONS

Education:

• High School diploma or GED required

Experience:

• One (1) year of related experience.

Knowledge:

• Knowledge of computer skills in operating Microsoft Office;
• Knowledge of word processing;
• Knowledge of basic spreadsheets;
• Ability to become a Notary Public within 6 months of hire.

Skills/Abilities:

• Skill in communicating effectively, both orally and in writing.
• Typing certified at 30 wpm, transcribing, and maintain various records and files in preparing and processing records for long term storage.
• Skill in being well organized.
• Ability to understand, interpret and apply rules, regulations, policies, and procedures.
• Professional telephone demeanor and superb organizational skills.
• Ability to work on various tasks and adjust from one to another in a changing environment.

WORKING CONDITIONS

• Work hours will be approximately 5-6 hours per day between the hours of 7:30 AM and 5:30 PM with start and finish times flexible.
• Working conditions may vary.
• Work is typically performed in an office but may require outdoor walking and door-to-door notification.
• May occasionally work in potentially hazardous conditions in active construction zones.

DISCLAIMER

The City of Pleasant Grove is an equal opportunity employer without regard to race, religion, sex, pregnancy, genetic information, age, national origin, color, sexual orientation, gender identity, citizenship, disability, veteran or military status, or any other factor protected by the law. Reasonable accommodations may be made for otherwise qualified individuals who require and request such accommodation.

The intent of this job description is to provide a representative summary of the major responsibilities and duties performed on the job. It is not intended to be an exhaustive list of all job-related duties and responsibilities that an employee may perform. An employee in this position will be required to perform any other job-related duties required by their supervisor. This job description is not intended to and does not infer or create any employment, compensation, or contract rights to any person or persons. This updated job description supersedes prior descriptions for the same position. Management reserves the right to add or change duties at any time.