JOB TITLE: HANDS ON CFO

DIVISION: FINANCE

WORK CENTER: 411 W. MADISON STREET, MAYWOOD, IL 60153

ORGANIZATIONAL RELATIONSHIPS:

Reports directly to the President & CEO

SUMMARY OF PRIMARY FUNCTIONS:

The CFO is responsible for supervising accounting staff, overseeing internal controls, setting

financial targets, conducting feasibility studies, monitoring expenditures, overseeing annual

insurance renewals, monitoring cash flow, managing reporting, tax compliance and contributing

to the grant writing process. On the program level, the CFO is responsible is for ensuring the

timely and accurate submission of funder vouchers/invoices in-kind reports, and other reports

required by the funders. In addition, the CFO prepares the reconciliation of the associated

revenue and receivables accounts in the general ledger for the month-end closing. The CFO acts

as a fiscal representative of the programs for the agency to various funders and auditors. Provide

support for a variety of tasks to maintain and enhance the operation of the programs. May

perform other duties as assigned.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

 Supervise and monitor accounting staff performance and develop professional development

goals, conduct annual performance reviews and recommend salary adjustments where applicable.

Establish regular action plans for staff.

 Implement regular training sessions for new agency staff to explain finance procedures and

protocols. Create training manual for key staff members. Ensure all staff are utilizing the

correct processes.

 Prepare monthly, quarterly and annual reporting to Board, management and funders.

 Maintain system of internal controls, accounting policies and procedures and cost allocation

plan.

 Prepare annual budget.

 Research and assessment of private and public funding opportunities. Participate as member of

grant writing team.

 Maintain organizational profiles in private and government databases such as Dun and

Bradstreet, System of Award Management (SAM), Charity Navigator and similar sites.

 Serve as fiscal expert for Head Start/Childcare partners/providers; provides, assistance with

budgets and fiscal reporting.

 Oversee monitoring site visits to partners as needed and ensure fiscal requirements are met and

in compliance with Performance Standards, in addition to maintaining inventory logs with

annual onsite inventory audits.



 Review expenditure requests to ensure they comply with procurement requirements. Aggregate

requests for periodic cash draws.

 Update applicable cash draw and in-kind schedules. Transmit information to appropriate parties.

 Review and ensure appropriate approvals for all program invoices and submit to funders. Review

actual-to-budget expenditures with program and fiscal management. Prepare all required internal

financial reports for Parent Policy council and the Board of Directors. Review and approve all in-

kind reports. Delegate task as appropriate.

 Responsible for funder audits and other requirements as they arise on a daily, weekly, monthly,

quarterly, or annual basis.

 Oversee all tax filings and compliance requirements, ensuring that the organization is in

compliance with all relevant laws and regulations, both State and Federal.

 Manage relationships with external auditors and other financial service providers to ensure

compliance with all reporting and regulatory requirements

 Manage relationships with external partners, including banks, auditors, and other financial

service providers

 Represent the organization at internal and external events and meetings, providing financial

guidance and support as needed

 Special projects and duties as assigned

QUALIFICATIONS:

 MBA, graduate, or Bachelor’s Degree in finance, accounting, or other relevant field (or

equivalent employment and learning experience) CPA preferred

 Minimum of 10 years of non-profit grants management experience, including 3 years as CFO,

Head Start a plus, and technology-enabled operations/accounting systems preferred.

 Analytical and problem-solving skills; possesses a solid understanding of accounting principles

and state/federal guidelines and regulations.

 Possesses good strategic thinking, sound judgment, leadership skills, and professionalism.

 Successful experience managing a budget of at least $10M

 Self-starter, detail-oriented, and well-organized. Should be relationship oriented rather than task

oriented.

 High level of proficiency in MS Office (Word, Excel) and General Ledger Packages, Online

QuickBooks

 Minimum 5 years supervisory experience in managing a staff of 3-4 and a demonstrated ability

to develop and lead others

 Exceptional interpersonal skills and demonstrated ability to work with diverse groups.

 Ability to work under pressure, meets deadlines, and is responsive to changes in deadlines and

assignments.

 Must be a team player and able to adapt to changes as project may arise

 Accountable for maintaining daily work schedules, ethical standards, and confidentiality of

information contained in company business records and systems.

Necessary Special Qualifications:

 Requires a post-offer criminal back ground check, reference check, drug test.

 Must be able to perform efficiently the essential functions of this position which may include the

abilities to; bend, stoop, hear, see, reach, stand, lift, sit and repetitive motion.

 Must be vaccinated for Covid 19

 Out-of-town travel may be required.

Work Schedule:

 Full-time, Regular

 Salary Range $80,000-$90,000 based on experience

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work setting:

• In-person
• Office

Work Location: In person