Job Description

Job Description

Event & Conference Content Specialist

Location; Santa Clara, CA

JOB DESCRIPTION

• Provide essential support to the TA & Inclusion team for events and conferences. Coordinate various aspects related to events, conferences, and content creation.
• Event and Conference Logistics :
• Collaborate with event organizers and internal stakeholders to plan and execute logistics for employee attendance at events and conferences.
• Partner with Inclusion Network Event / Conference Chairs & Associate I&D Program Manager to select attendees.
• Partner with the Travel Program Manager to book travel, accommodation, and transportation for employees attending off-site events at the most efficient cost to I&D.
• Coordinate event registrations, badge collection, and other administrative tasks.
• Ensure timely communication of event details and logistics to attendees.
• Content Creation Support :
• Work closely with content creators (such as marketing, communications, or creative teams) to facilitate content production.
• Assist in organizing photo / video shoots, interviews, and other content-related activities.
• Manage equipment, props, and location logistics for content creation.
• Coordinate schedules and deadlines to ensure timely content delivery.
• Inventory Management :
• Maintain an inventory of event-related materials (banners, swag, brochures) and ensure their availability for events.
• Track and manage equipment used for content creation including cameras, lighting, and microphones.
• Communication and Coordination :
• Liaise with internal departments (HR, marketing, communications) to gather requirements and align logistics efforts.
• Communicate logistics details to employees attending events, including travel itineraries, event schedules, and safety guidelines.
• Collaborate with external vendors (hotels, transportation services, event venues) to secure necessary resources.
• Problem-Solving and Adaptability :
• Address any logistical challenges that arise during events or content creation.
• Adapt quickly to changing circumstances and make necessary adjustments to logistics plans.

QUALIFICATIONS

• Bachelor’s degree in Event Management, Hospitality, Travel or a related field.
• Proven experience in logistics coordination, event planning, or content support.
• Experience applying a lens of inclusion and diversity to project planning and execution.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Experience in the Travel & Hospitality industry a plus.
• Experience in organizing conferences a plus.

Company Description

Platinum Resource Group is a professional level consulting firm, providing resources to Fortune 1000 client companies in the areas of technology, human resources, accounting, finance, business systems and supply chain, on a contract and interim basis.

PRG has operations in Orange County, San Diego, Los Angeles and San Francisco. As a W-2 employer we offer our consultants direct deposit bi-weekly payroll, health, dental, vision benefits, paid holidays, and referral bonuses.

Company Description

Platinum Resource Group is a professional level consulting firm, providing resources to Fortune 1000 client companies in the areas of technology, human resources, accounting, finance, business systems and supply chain, on a contract and interim basis.

PRG has operations in Orange County, San Diego, Los Angeles and San Francisco. As a W-2 employer we offer our consultants direct deposit bi-weekly payroll, health, dental, vision benefits, paid holidays, and referral bonuses.