ESSENTIAL FUNCTIONS

• ESSENTIAL FUNCTIONS:

• Insure and maintain confidentiality of all accessed information including employment files.
• Administer weekly multi company payroll function including, garnishments, benefit and payroll deductions, insuring strictest confidentiality are maintained.
• Administer benefits for current and new employees.
• Maintain payroll data base. Conduct scheduled audits of payroll records.
• Enter timecards, verify accuracy.
• Monitor Attendance Hotline and e-mail daily absence reports. Communicate with Supervisors to ensure accuracy.
• Monitor and track vacation and PTO hours.
• Complete time clock adjustments and enter holiday, vacation and PTO hours.
• Set up Onboarding for new hires and monitor for completion.
• Set up and maintain uniform service for employees and billings.
• Set up and maintain Fastenal Vending Machine program and E-Verify on all new employees
• Set up and maintain employee personnel, medical files and safety files.
• Maintain and update assigned spreadsheets, reports and apps for payroll, employee hours and employee training.
• Maintain and monitor attendance notifications in computer system and personnel files.
• Greet visitors and vendors and notify appropriate personnel.
• Organize and maintain lobby and work area in a neat, professional manner. As appropriate decorate for seasonal events.
• Act as back-up for HR personnel in their absence. Complete duties as assigned.
• Effectively communicate changes in priorities or completion dates due to unscheduled projects of higher priority or urgency.
• Establish, communicate and monitor personal and departmental performance and improvement goals in support of organizational objectives. Communicate results to Supervisor. Encourage and promote continuous personal development, skill attainment and optimal performance for self and others.
• Support and comply with company policies, programs, procedures and/or guidelines during performance of all duties. Report observed instances of non-compliance to Supervisor.
• Demonstrate safe work habits. Attend trainings and meetings as required.
• Cross-train on other departmental duties in preparation for performing in a back-up capacity. Provide hands-on training as needed.
• Cooperate with all co-workers and management personnel in all areas and departments. Promote the best interests of the company and contribute to a positive work environment at all times.
• Purchase, properly use and maintain personal tools. Proper use and maintenance of all company tools, equipment, supplies and computer hardware and software.
• Demonstrate cost effective use of human and material resources. Actively seek ideas and incorporate improvements to enhance productivity.
• Remain flexible and willing to work beyond standard, scheduled hours in response to unforeseen requirements.
• Perform all other duties as required.

MINIMUM EDUCATION:

• High School Diploma or equivalent
• Qualified by reason of education and/or experience

MINIMUM REQUIREMENTS:

• Minimum of two (2) years’ experience in related position