Are you a detail-oriented individual with a passion for real estate and project management? Pinnacle Partners is seeking a Real Estate Project Coordinator to join our dynamic team. As a Real Estate Project Coordinator, you will play a vital role in overseeing a large residential real estate portfolio, communicating with our property management companies and being the point of contact on some smaller commercial buildings. If you are organized, proactive, able to juggle a busy schedule, want to increase your real estate investment knowledge and are ready to take on diverse responsibilities, we want to hear from you!

Compensation:

• Salary Range - $45,000 - $55,000
• Vacation, Paid Time Off, Extra annual holidays, Health Insurance
• Growth Opportunities in a Larger Organization

$45,000 - $55,000

Projects - Residential:

• Manage property repair estimate approval through property management companies. 
• Manage a team member who coordinates the residential preventative maintenance. 
• Monitor leases coming up for renewal and communicate with property management companies.
• Assist in property remodeling and renovation selections.
• Organize property photos for reference.

Projects - Commercial:

• Oversee preventative maintenance on commercial buildings and communicate with tenants.
• Monitor commercial leases nearing renewal.
• Coordinate sprinkler, fire alarm, and elevator services.
• Assist in commercial property remodeling and construction selections.
• Organize property photos for reference.

Managing Information:

• Document all property-related work using Google Sheets for efficient record-keeping.

Insurance Management:

• Monitor insurance renewal dates for all properties and send invoices to the accounting department each month.
• Shop for insurance pricing and coverages.

Supporting Accounting for multiple real estate entities:

• Ensure property repair invoices are communicated to accounting and confirm their timely payment.
• Track remodel costs and repair cost segregations on spreadsheets.
• Notify accounting of lease rent increases and lease updates.
• Update the monthly Cash Flow statement for investment property entities.
• File paid invoices for investment properties and the Pinnacle Partners Group (PPG) Accountant.

Emails & Quick Responses:

• Monitor and respond to emails in a timely manner during business hours.
• Emergency availability after hours for small commercial buildings (might happen once or twice a year).

Closings Contract To Close:

• Facilitate the process of closing on new real estate purchases.

General Tasks:

• Handle employee 5, 10, and 15-year anniversary gifts and Recognition certificates.
• Manage gifts for leadership - birthdays, Thanksgiving.
• Support office projects, including the staff holiday gifts.
• Assist in charitable projects with Kares 4 Kids.

Annual Tasks:

• Box and organize files. Shred when possible.
• Create yearly binders for the PPG Accountant and new tabs for the Financial Book.
• Complete annual LLC renewals for all entities.

• Knowledge of real estate is needed, and an understanding of property management is a plus.
• Strong proficiency in using Google Drive, particularly Sheets, and other relevant software.
• Strong organizational skills with exceptional attention to detail.
• This position is great for someone who loves to stay busy, likes juggling different projects, and wants to grow.
• Ability to manage multiple tasks, multiple entities, and deadlines effectively.
• Excellent communication and problem-solving abilities.
• Willingness to be available after hours for commercial building emergencies (might happen once or twice a year).
• Proactive and adaptable with a can-do attitude.

Pinnacle Partners Group operates multiple real estate franchises, property management companies, a real estate school, an insurance company, and more. This position is working on the accounting for the real estate portfolio branch of the organization. We also have a children’s charity, started in 2005, that has served over 921,000 local children now, on our way to reaching our mission to serve 1,000,000 this year!